assistance cases; loss of nationality cases; lost and stolen passports; property cases;
citizen registrations; and welfare and whereabouts cases. Case level data includes
biographic information, case information, and case activity log.
Schedule number: A-15-002-01
Disposition Authority Number: N1-059-97-14, item 1
Length of time the information is retained in the system: Permanent. Cut off files
when 10 years old and transfer to RSC for transfer to Washington National Records
Type of information retained in the system: Memorandums, correspondence,
telegrams, court decisions, briefing papers, and other material relating to matters
handled by the Office of Children’s Affairs.
Schedule number: A-15-002-02
Disposition Authority Number: N1-059-97-14, item 2
Length of time the information is retained in the system: Transfer to the RSC
after the case is deemed closed and no action has taken place for 1 year for transfer
to the Washington National Records Center (WNRC). Destroy when 15 years old.
Type of information retained in the system: Cases reflect applications filed for the
return of children abducted to countries that are party and not party to the Hague
Abduction Convention. Included are requests for assistance in locating children
taken by the other parent, legal proceedings, information of available courses of
action, monitoring the welfare of a child, information on child custody laws and
procedures in the host country, and related correspondence.
Schedule Number: A-15-002-03
Disposition Authority Number: N1-059-09-09, item 1
Length of time the information is retained in the system: Temporary. Cut off at
end of calendar year when adoption case closes. Destroy 75 years after adoption case
closed.
Type of information retained in the system: Adoption Tracing Service (ATS)
records include the following types of information: unique identifier, case status and
tracking information, application information, adoptive parent information. child
information, Hague Convention documentation, inquiry and complaint information,
and adoption agency information.
Schedule Number: A-13-001-16
Disposition Authority Number: N1-059-04-2, item 16
Length of time the information is retained in the system: Destroy when active
agency use ceases.
Type of information in the system: This online information system assists Passport
Services staff in determining those individuals to whom a passport should be issued
or denied, identifies those individuals who have been denied passports, or those who
are not entitled to the issuance of full validity passport and those whose existing files
must be reviewed prior to issuance.