access to parks for all users; minimise the impact of commercial activities on the grassed areas and sports fields;

regulate activities on these areas; and address public liability and other concerns.

Fitness trainers applying for a permit or licence to conduct training sessions on open space areas in Glen Eira,

have the option of utilising Council land or Crown Land.

Under Council’s Community Local Law 2019, a Permit is required from Council, for any commercial activity in a Public

Reserves including fitness training sessions.

Council acts as land manager for Crown Land sites at Caulfield Park, Glenhuntly Reserve, East Caulfield Reserve,

and part of Duncan Mackinnon Reserve.

provide a consistent framework and direction for the management of all parks while protecting amenity and

access for the whole community.

park users and residents;

• impose a fee structure consistent with the type of use;

• support activities that increase physical activity, social interaction and wellbeing;

• outline suitable activities and operational protocols for fitness trainers;

• develop relationships and communication lines with fitness trainers;

the control of Council (see 4.2 below) that attracts and involves persons for health and fitness purposes, for

which a fee is charged by the operator and for which the operator receives a commercial benefit.

limited to:

• sportsgrounds;

• nature reservations;

• open space; and

• facilities provided or used in association with activities at a park, garden, reserve, sportsground, nature

reservation or open space including pavilions, pathways and car parks.

Council may grant Allocation Permits, which set out the activities allowed by fitness trainers in Council parks and

gardens. The following conditions apply to holders of Allocation Permits.

Allocation Permits allow fitness trainers to conduct approved fitness activities, including but not limited to:

• boxing or pad training;

• circuit training;

• running drills; and

• a combination of any of these activities.

Permitted activities will be set out on the Allocation Permit.

• cause damage or stress to grassed areas, park fixtures or trees;

• involve aggressive activities and behaviour, including games or activities that may unreasonably interfere with

the use of or access to the parks or gardens by any other person;

• cause a nuisance to members of the public and neighbouring residents;

• the use of whistles, megaphones, or amplified music;

• unreasonably exclude or cause to obstruct the public from the use of parks’ fixtures such as outdoor

an Allocation

Permit and has precedence over any conditions set out herein.

Council may at its discretion, limit the maximum group size allowed by a person holding an Allocation Permit and

Allocation Permits do not allow fitness trainers to:

• amenity issues arising from training sessions;

• emergency or security reasons;

• Council discretion.

Fitness trainers are required to abide by the following general conditions:

(a) advertising signage may not be erected without a separate permit obtained from Council’s Civic Compliance

department. A copy of that permit must be produced on request from an authorised officer of Council;

(f) public liability for the amount of $20 million per single event and professional indemnity insurance in the

amount of $5 million per single event must be maintained for the period of the Allocation Permit;

(g) fitness trainers must conduct themselves in a proper and orderly manner and be considerate to other parks

and reserves users and residents;

(h) equipment (including bands) must not be suspended from trees or structures in parks and gardens;

(i) all other legislative requirements, including water restrictions, must be complied with and fitness trainers will

grassed areas;

(l) fitness trainers must, as soon as practicable, report any loss or damage to Council land or property of which

they are aware and must supply Council with details of how any damage occurred to Council land or property to

assist with a determination of liability for its repair or replacement;

(m) any exercise equipment used must not create any hazard or obstruction;

(n) the sale of clothing, equipment or refreshments or any other goods, services or products is not permitted;

and

(a) The Allocation Permit holder acknowledges he/she/it is aware of all the risks and dangers associated with the

provision of the activities, and agrees that Council parks and reserves are used at his/her/its own risk.

(b) Council makes no promise or representation that Council land, parks and reserves are fit for the purposes of

the Allocation Permit holder’s activities.

(c) The Allocation Permit holder will indemnify Council, its Councillors, employees and agents against, any loss,

damage, liability, claim, expense or cost arising as a result of the issue of the Allocation Permit or any act or

omission, whether negligent or otherwise, of the Allocation Permit holder or a participant in the activities of the

Allocation Permit holder.

(d) Council will not be liable for any loss or damage to any property or injury or death to any person arising out

and agents from all claims and demands of any kind and from all liability, loss or damage of any kind which may

and reserves and property on which the Allocation Permit holder conducts activities.

Glen Eira City Council has a zero tolerance policy on child abuse and is committed to children’s safety and best

interests. Fitness Trainers that work with children must:

• comply with the Victorian Government Child Safe Standards; and

Fitness trainers intending to use Council parks and gardens are required to apply for an Allocation Permit each

year, which will include resubmitting the documentation listed below. Annual Allocation Permits will commence

on 1 July each year. For Allocation Permits issued after 1 October, the fees will be pro-rata.

Council requires the following documentation for an applicant to be assessed for suitability for an Allocation

Permit:

(a) completed and signed commercial health, recreation and fitness operators — Allocation Permit application

form;

(c) copy of Certificate of Currency for public liability insurance providing cover to a minimum sum of $20 million

(h) a passport photo of the applicant;

Where the applicant is an organisation, passport photos and current Working with Children Checks will be

required for all fitness trainers who will be operating under the Allocation Permit.

Each application will be assessed, amongst other things, on group sizes and the number of existing Allocation

Permits at the requested site.

Allocation Permits will contain Allocation Permit conditions, allocated training times, duration of the sessions,

locations and restrictions. These may be amended from time to time at the discretion of Council.

Glen Eira City Council is responsible for issuing licences, collecting fees and managing use of Crown Land.

Fees for the use of public open space are set by Council annually as part of its budget process.

Monthly participant numbers must be provided to the recreation facilities booking officer in the Recreation and

Open Space department prior to the tenth (10th) day of each month.