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The type and rule above prints on all proofs including departmental reproduction proofs. MUST be removed before printing.
with the IRS and furnish Sharon a corr
ected statement reporting
coverage for January through September and November through
December 2023.
Statements Furnished to Individuals
Filers of Form 1095-B must furnish a copy by March 1, 2024, to
the person identified as the "responsible individual" on the form
for coverage in 2023. However, a provider of minimum essential
coverage will be treated as timely furnishing Form 1095-B to
individuals if the form is made available through the provider’s
website and certain conditions are met. See
Alternative manner
of furnishing statements, later.
The “responsible individual” is the person who, based on a
relationship to the covered individuals, the primary name on the
coverage, or some other circumstances, should receive the
statement. Generally, the statement recipient should be the
primary taxpayer, if that person is known. A statement recipient
may be a parent if only minor children are covered individuals, a
primary subscriber for insured coverage, an employee or former
employee in the case of employer-sponsored coverage, a
uniformed services sponsor for TRICARE, or another individual
who should receive the statement. Filers may, but aren't required
to, furnish a statement to more than one recipient.
Copies of Form 1095-B furnished to recipients may include a
truncated SSN or other TIN, if applicable, of the statement
recipient and covered individuals by showing only the last four
digits of the SSN or other TIN and replacing the first five digits
with asterisks (*) or Xs. Copies of Form 1095-B furnished to
recipients may also truncate the employer identification number
(EIN) of an employer reported in Part II, if any. The filer’s EIN may
not be truncated on the statement furnished to recipients.
Truncation of TINs, including EINs, is not allowed on returns filed
hand delivered), unless the recipient affirmatively consents to
receive the statement in an electronic format. If mailed, the
statement must be sent to the recipient’s last known permanent
address, or, if no permanent address is known, to the recipient’s
temporary address.
Alternative manner of furnishing statements. A provider of
minimum essential coverage will be treated as timely furnishing
Form 1095-B to individuals if the provider uses the alternative
manner of furnishing statements described in Regulations
section 1.6055-1(g). If the provider is an applicable large
employer (as defined under Regulations section 54.4980H-1(a)
(4)) that offers employer-sponsored self-insured health
coverage, the employer may use the alternative manner of
furnishing for statements to non-full-time employees and
nonemployees who are enrolled in the self-insured health
coverage. See
Who Must File, earlier. To use the alternative
manner of furnishing statements, the following conditions must
be met.
•
The provider must provide clear and conspicuous notice, in
a location on its website that is reasonably accessible to all
responsible individuals, stating that responsible individuals
may receive a copy of their statement upon request. The
notice must include an email address, a physical address to
which a request for a statement may be sent, and a
telephone number that responsible individuals may use to
contact the provider with any questions. A notice posted on
a provider’s website must be written in plain, non-technical
terms and with letters of a font size large enough, including
any visual clues or graphical figures, to call to a viewer’s
attention that the information pertains to tax statements
reporting that individuals had health coverage. For example,
a provider’s website provides a clear and conspicuous
notice if it (1) includes a statement on the main page—or a
link on the main page, reading “Tax Information,” to a
secondary page that includes a statement—in capital
letters, “IMPORTANT HEALTH COVERAGE TAX
DOCUMENTS”; (2) explains how responsible individuals
may request a copy of Form 1095-B, Health Coverage (or,
for an applicable large employer member that sponsors a
self-insured group health plan and makes a return in
accordance with Regulations section 1.6055-1(f)(2)(i),
explains how non-full-time employees and nonemployees
who are enrolled in the plan may request a copy of Form
1095-C, Employer-Provided Health Insurance Offer and
Coverage); and (3) includes the provider’s email address,
mailing address, and telephone number.
•
The provider must post the notice on its website by March 1,
2024, and retain the notice in the same location on its
website through October 15, 2024.
•
The provider must furnish the statement to a requesting
responsible individual within 30 days of the date the request
is received. To satisfy this requirement, the provider may
furnish the statement electronically if the recipient
affirmatively consents.
Consent to furnish statement electronically. Except as
provided below, a filer is required to obtain affirmative consent to
furnish a statement electronically. The requirement to obtain
affirmative consent to furnish a statement electronically ensures
that statements are sent electronically only to individuals who
are able to access them. The consent must relate specifically to
receiving Form 1095-B electronically. A recipient may consent on
paper or electronically, such as by email. If consent is on paper,
the recipient must confirm the consent electronically. A
statement may be furnished electronically by email or by
informing the recipient how to access the statement on the filer’s
website. Statements reporting coverage under an expatriate
health plan, however, may be furnished electronically unless the
recipient has explicitly refused to consent to receive the
statement in an electronic format.
Extension of time to furnish statement to recipients. The
due date for furnishing Form 1095-B is automatically extended
from January 31, 2024, to March 1, 2024. Thus, no additional
extensions will be granted.
Substitute Statements to Recipients
If you aren't using the official IRS form to furnish statements to
recipients, see Pub. 5223, which explains the requirements for
format and content of substitute statements to recipients. You
may develop them yourself or buy them from a private printer.
Information Reporting Penalties
A provider of minimum essential coverage that fails to comply
with the information reporting requirements may be subject to
the general information reporting penalty provisions for failure to
file correct information returns and failure to furnish correct
payee statements. For returns required to be made and
statements required to be furnished for 2023 tax year returns, the
following apply.
•
The penalty for failure to file a correct information return is
$310 for each return for which the failure occurs, with the
total penalty for a calendar year not to exceed $3,783,000.
•
The penalty for failure to provide a correct payee statement
is $310 for each statement for which the failure occurs, with
the total penalty for a calendar year not to exceed
$3,783,000.
•
Special rules apply that increase the per-return and
per-statement and total penalties with no maximum
limitations if there is intentional disregard of the requirement
to file the returns and furnish recipient statements.
Instructions for Forms 1094-B and 1095-B (2023)
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