Combining multiple files into one PDF
This is used for
combining m
ultiple files into one PDF file. E
g. Meet
ing documents: 4
W
ord docum
ents, an
Excel sheet and a Po
werPoint sho
w. Once com
bined it is now one file
that can b
e sent out to people
via
email or calendar invite. This now allows them to only have to print one document or view all the meeting
documents via a mobile device (laptop or iPad) in the order of the agenda.
1. Click Combine Files icon on the Tasks toolbar, then Merge Files into a Single PDF
2. In the Combine Files wizard, do any or all of the following:
To add individual files, click Add Flies, navigate as needed, select the files, and click Add Files.
Repeat as needed to add files in other locations.
To select all the files in a specific location, click Add Folders, navigate to the needed folder,
select it, and click OK. Repeat as needed.
Note: You can add a file more than once. For example, one file could be used for transition pages between
other files or a blank file could be used to add blank pages.
3. Using the list of files, do any of the following:
To rearrange the order of files on the list, select a file and drag it up or down the list. Or, select a
file and click Move Up or Move Down.
To remove a file from the list, select the filename and click Remove.
To convert only part of a multipage source file, double-click the file, or select the file and click the
Choose Pages button (see Note). In the Pre
view, review and s
elect pages, as nee
ded, following
the instructions in the dialog box, which vary according to file type, and click OK. (Do not attempt
Note: The name of the Choose button varies according to file type. For PDFs and Word documents, it is
labelled Choose Pages. For PowerPoint files, it is Choose Slides and for Excel files, Choose Sheets.
4. Select an appropriate file size and conversion options. Small, Default or Larger file size
5. Click Combine Files. A status dialog box shows the progress of the file conversions. Some source
applications may start and close automatically.
Note: If any of the selected files involve digital signatures, security settings, or XML forms, warnings may
appear.
6. A Save As window will appear. Select a name (default name will be Binder1) and location for the
merged PDF. Click Save.