Ohio FFA Secretary’s Book Rubric
Student Name: ____________________________ Chapter: _____________________________
Revised: 3/2019 2019 through 2022
Criteria
3
2
1
0
Multiplier
Total
Points
Names of
national, state,
and chapter
officers and
committee
chairs
*Only one set from
each area needs to
be submitted.
Computer-generated list
of names of all the
following: national,
state, and chapter
officers with committee
chairs listed.
Computer-generated list
of names of two of the
following: national,
state, and chapter
officers with committee
chairs listed.
Computer-generated or
hand-written list of
names of one of the
following: national, state,
and chapter officers,
committee chairs listed.
Not
Present
X2
/6
1.1.4. Describe the role and function of professional organizations, industry associations and organized labor and use networking
techniques to develop and maintain professional relationships.
Copy of Chapter
Program of
Activities
Computer-generated
copy of the Chapter’s
(POA). All the following
is included: activities are
distinguishable and all
objective/description,
goals, and plan of
action.
Minimum of 15 activities
included on the POA.
Computer-generated
copy of the Chapter’s
(POA). At least 3 of the
activities are
distinguishable and all
objective/description,
goals, and plan of
action.
Minimum of 10 activities
included on the POA.
Computer-generated or
hand-written copy of the
Chapter’s Program of
Activities (POA).
At least 2 of the
activities are
distinguishable and all
objective/description,
goals, and plan of action.
Minimum of 5 activities
included on the POA.
Not
Present
X4
/12
1.8.3 Analyze the performance of organizational activities and reallocate resources to achieve established goals.
FFA
Membership
Roll
Membership list is
computer-generated in
distinguishable order,
and includes all the
following: highest
degree, committee
designation and office (if
applicable), grade level,
course currently
enrolled, and date dues
were paid.
Membership list is
computer-generated
and includes 4 of the
following: highest
degree, committee
designation and office (if
applicable), grade level,
course currently
enrolled, and date dues
were paid.
Membership list is
computer-generated or
hand-written. Includes
at least 3 of the
following: highest
degree, committee
designation and office (if
applicable), grade level,
course currently
enrolled, and date dues
were paid.
Not
Present
X4
/12
1.4.5. Use information technology tools to maintain, secure and monitor business records.
FFA Member
Attendance and
Activity Records
*Attendance on
reports will count as
attendance
Members’ names are
computer-generated in
and includes all the
following:
distinguishable order
(e.g. chronological,
alphabetical, program
specific, etc.), and
individual student
activity participating
such as attendance of
FFA and committee
meetings, and
fundraising
participation.
Members’ names are
computer-generated
and includes at least 1
of the following:
distinguishable order
(e.g. chronological,
alphabetical, program
specific, etc.), and
individual student
activity participating
such as attendance of
FFA and committee
meetings, and
fundraising
participation.
Members’ names are
computer-generated or
handwritten and includes
at least 1 of the
following: distinguishable
order (e.g. chronological,
alphabetical, program
specific, etc.), and
individual student activity
participating such as
attendance of FFA and
committee meetings, and
fundraising participation.
Not
Present
X5
/15
1.4.2. Select and use software applications to locate, record, analyze and present information (e.g., word processing, e-mail, spreadsheet,
databases, presentation, Internet search engines).
Ohio FFA Secretary’s Book Rubric
Student Name: ____________________________ Chapter: _____________________________
Revised: 3/2019 2019 through 2022
Criteria
3
2
1
0
Multiplier
Total
Points
Agenda of
Chapter
Meetings
Computer-generated
agenda for each meeting
that includes ALL the
following: officer reports
to be given, unfinished
business, committee
reports to be given, new
business.
All are included with a
minimum of 4 meeting
agendas.
Computer-generated
agenda for each meeting
that includes at least 2
of the following: officer
reports to be given,
unfinished business,
given, new business.
All are included with a
minimum of 3 meeting
agendas.
Computer-generated
agenda for each meeting
that includes at least 1 of
the following: officer
reports to be given,
unfinished business,
given, new business.
All are included with a
minimum of 2 meeting
agendas.
Not
Present
X4
/12
1.4.7. Use personal information management and productivity applications to optimize assigned tasks (e.g., lists, calendars, address
books).
Minutes of
Chapter Meetings
and Committee
Reports
*The 10 items are:
1. Date
2. Time
3. Location
4. Presiding Officer
5. Officer Reports
6. Committee
Reports
7. All motions in
their own
paragraph
8. Correct
Parliamentary
Law being
observed
9. Hand Signature
of the Secretary
10.Hand Signature
of the President
Computer-generated
minutes of the chapter
meeting that reflects the
corresponding meeting
agenda.
Must contain 8-10 of the
following present: date,
time, location, presiding
officer, list of officer and
committee reports given,
all motions in their own
paragraph with correct
parliamentary law being
observed with a hand
signature by the secretary
and president on each
copy of the minutes
(electronic hand signature
will be accepted).
All are included with a
minimum of 4 meeting
minutes.
Computer-generated
minutes of the chapter
meeting that reflects the
corresponding meeting
agenda.
Must contain 4-7 of the
following present: date,
time, location, presiding
officer, list of officer and
committee reports given,
all motions in their own
paragraph with correct
parliamentary law being
observed with a hand
signature by the secretary
and president on each
copy of the minutes
(electronic hand signature
will be accepted).
All are included with a
minimum of 3 meeting
minutes.
Computer-generated, or
hand-written minutes of
the chapter meeting that
reflects the corresponding
meeting agenda.
Must contain 3-0 of the
following present: date,
time, location, presiding
officer, list of officer and
committee reports given,
all motions in their own
paragraph with correct
parliamentary law being
observed with a hand
signature by the secretary
and president on each
copy of the minutes
(electronic hand signature
will be accepted).
All are included with a
minimum of 2 meeting
minutes.
Not
Present
X6
/18
1.2.11 Write professional correspondence, documents, job applications and resumés.
Correspondence
Examples:
-Thank you cards
- Greenhand Night
Invitations
- Banquet Invitations
- Requests for
information
- Annual Report
*Must be dated
(envelopes with
postage date will count
as a date)
*Copies are acceptable
with dates
correspondence
received and sent by
chapter included in
chronological order.
Minimum of 15 different
dated correspondence
documentation covers
up at least an entire
school year.
correspondence
received and sent by
chapter included in
chronological order.
Minimum of 9-14
different dated
correspondence
documentation 7 to 9
months.
correspondence received
and sent by chapter
included in chronological
order.
At least 8 different dated
correspondence
documentation covers
less than 7 a month span.
Not
Present
X4
/12
1.2.13. Identify stakeholders and solicit their opinions.
Ohio FFA Secretary’s Book Rubric
Student Name: ____________________________ Chapter: _____________________________
Revised: 3/2019 2019 through 2022
Criteria
3
2
1
0
Multiplier
Total
Points
Constitution
and Bylaws
A computer-
generated copy of the
FFA Chapter’s
Constitution and
Bylaws are included in
the Secretary’s Book.
A copy of the FFA
Chapter’s Constitution
and By-laws is included
in the Secretary’s
book, but it is not
computer generated.
Not
Present
X3
/9
1.6.5 Describe organizational structure, chain of command, the roles and responsibilities of the organizational departments and
interdepartmental interactions.
Organization,
Ease of Use, and
Appearance
Chapter and
Secretary’s name and
Membership ID are
clearly published on a
title page with a date
range on a title page.
Secretary’s book is
easy to read and user
can find all
information with
ease. Follows the
order of the rubric for
ease of use.
All parts of the book
are labeled with
correct labels for easy
identification of
pieces and parts.
Covers at least a full
school year.
Chapter and
Secretary’s name and
Membership ID are
clearly published on a
title page with a date
range on a title page.
Secretary’s book is
easy to read, but at
times, is difficult to
find some
information.
The book has labels
for some parts of the
book.
The book covers a 7
to 9-month span.
Secretary’s book is not
easy to read and/or
locate information is
difficult to find. The
book covers less than
7 months and/or has
outdated information.
Not
present
X3
/9
1.1.9. Give and receive constructive feedback to improve work habits.
The Secretary’s Book must be bound either in a notebook or in a permanent binder.
Rating: Gold 105-90; Silver 89-74; Bronze 73-58; Honorable Mention 57-42
All FFA Secretaries that earn a Gold Rating may be awarded a gold medal that may be presented at the Ohio FFA
Convention.
/105
