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Table of Contents
Parking Fees ...................................................................................................................................................... 4
Parking Permits ............................................................................................................................................................ 4
Transferability ............................................................................................................................................................... 5
Purchasing Procedures ................................................................................................................................................ 6
Permit Shipping ............................................................................................................................................................ 6
Replacement ................................................................................................................................................................ 6
Display .......................................................................................................................................................................... 6
Parking Requirements ................................................................................................................................................. 6
Parking Enforcement ..................................................................................................................................... 21
Hours of Enforcement ................................................................................................................................................ 21
Violation Definitions ................................................................................................................................................... 21
Citation Requirements ............................................................................................................................................... 22
Fine Schedule ............................................................................................................................................................. 23
Citation Responsibility ............................................................................................................................................... 24
Citation Collection ...................................................................................................................................................... 25
Scofflaw Enforcement ................................................................................................................................................ 25
Citation Adjudication .................................................................................................................................................. 26
Parking Facilities ............................................................................................................................................ 30
Designation of Parking Facilities ............................................................................................................................... 30
Naming Parking Lots .................................................................................................................................................. 30
Signs/Markings .......................................................................................................................................................... 31
Facilities Management .............................................................................................................................................. 32
Business Operations ...................................................................................................................................... 34
Revenue Management .............................................................................................................................................. 34
Parking Fee Schedule ................................................................................................................................................ 35
Parking Fee Payments ............................................................................................................................................... 37
Parking Fine Payments .............................................................................................................................................. 39
Semester Permits (Fall or Spring): * ......................................................................................................................... 41
Summer Permits ........................................................................................................................................................ 41
Daily Permits (Valid for 24 Hours from time of purchase) ....................................................................................... 41
Glossary .......................................................................................................................................................... 47
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Sonoma State University
Entrepreneurial Activities
Parking Regulations
The Parking Regulations define the operations of Parking Services and other departments that handle
parking related matters. The Sonoma State University Parking Policy defines the authority and policy for
parking on campus. Nothing in these regulations is intended to alter, change, or override the institutional
policy.
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Parking Fees
The SSU parking program is a self-supporting entity and receives no state general funds to operate,
maintain, or construct new or existing parking facilities. All guests and visitors not transacting official
state business must pay to park on campus.
Parking Permits
The following are the types of parking permits available for sale or distribution from Parking Services.
Please note the exceptions at the end of this section.
•
General Semester Permit: (G) Permits are valid in parking lots E, F, G, H, J, L, M, N and O.
Each G permit is valid for either Fall, Spring or Summer terms. Valid dates are published
annually by Parking Services.
•
Reserved Semester Permit: (R) Permits are valid in all General and Housing parking lots
and in lots A and D, on Juniper Lane, and in other spaces specifically marked throughout
campus. Each R permit is valid for either Fall, Spring or Summer terms. Valid dates are
published annually by Parking Services.
•
Housing Semester Permit: (H) Permits are valid in all General parking lots and in all
Housing parking lots (Lots R1-12). Each H permit is valid for either Fall or Spring terms (H
permits are not available for the summer term). Valid dates are published annually by
Parking Services.
•
Executive Permit: (E) Permits are valid in all General, Housing, and Reserved lots and in
specially marked “Executive” spaces. Executive permits are paid through payroll
deduction only and not offered on a semester basis.
•
Motorcycle Parking Permits: (M) Permits are valid in any designated motorcycle parking
space on campus. Spaces are located in Housing, Reserved and General parking lots.
Motorcycle permits are not valid in any full-size space (designed for a passenger vehicle)
on campus.
•
Employee General Permit: (EG) Permits are valid in parking lots E, F, G, H, J, L, M, N and
O. Permits are paid from employee payroll deduction and are valid for two-year periods,
beginning July 1 of an even year and expiring on June 30 of the following even year. EG
permits are designated as 12-month or Academic Year permits. Academic permits are
valid beginning the Monday of the week before classes begin through the Friday after
spring Commencement.
•
Employee Reserved Permit: (ER) Permits are valid in all General and Housing parking lots
and in lots A and D, on Juniper Lane, and in the marked spaces in parking lot R4. Permits
are paid from employee payroll deduction and are valid for two-year periods, beginning
July 1 of an even year and expiring on June 30 of the following even year. ER permits are
designated as 12-month or Academic Year permits. Academic permits are valid beginning
the Monday of the week before fall semester begins through the Friday after spring
Commencement.
•
Employee Housing Permit: (EH) Permits are valid in all General and Housing parking lots.
Permits are paid from employee payroll deduction and are valid for one year, beginning
July 1 annually. Only employees with employment conditions requiring residency in the
housing community or employees with valid temporary housing contracts are eligible for
EH permits. EH permits are offered only on a 12-month basis. EH permits must be
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surrendered when residency is terminated and must be renewed annually, when eligible.
•
Daily Parking Permits: Daily parking permits are printed from the parking permit
machines in the parking lots, the Parking Information Centers or from Parking
Management Bureau. The valid dates are printed on the permit.
•
Monthly Parking Permits: Monthly parking permits are available for purchase on the
Parking Management Bureau’s website. Valid for one calendar month (example: 2/1-
2/28). Prices are not prorated and are not subject to collective bargaining.
•
University Guest Parking Permits: Guest parking permits include all other permits,
including special contracted permits, youth program permits, volunteer permits and/or
other program permits as authorized by the University Parking Policy. The valid and
expiration date is printed on each permit. At the direction of the President, a limited
number of guest parking permits may be designated as “Executive,” allowing the
displaying vehicle to park in the specially marked “Executive” spaces.
•
Emeritus Permits: Permits are issued to qualifying Emeritus Faculty. Emeritus permits are
valid in General parking lots.
•
Retired Staff Permits: Retired staff can receive a daily parking permit by providing their
“Retired University Employee” identification card to either Parking Information Booth
during hours of operation.
•
Annual Guest Parking Permits: Permits are issued to qualifying volunteers or special
guests who have a defined relationship with the University that requires them to regularly
visit campus for official business. Annual permits are generally issued to volunteers
serving on established boards, committees, or advisory groups. Annual permits are valid
in General, Housing, and Reserved parking lots. Annual permits are valid beginning July 1
and are valid for one year.
Conditional Authorizations
Conditional authorization for use of a parking area that is outside of its usual designation is subject
only to the specified condition and does not alter the designation of that area. Parking permits are
valid only in the designated lots, with the following exceptions:
•
General parking permits are permitted in the Housing lots between 7:00 a.m. and 6:00
p.m.
•
Reserved parking permits are permitted in the Housing lots 24 hours a day, 7 days a
week.
•
General/Housing parking permits are permitted in the Reserved lots between 5 p.m. and
6 a.m.
•
General/Reserved parking is permitted in the Housing lots 24 hours a day, 7 days a week
beginning the Monday following spring Commencement and continuing until the week
before fall classes begin.
Transferability
Permits are assigned to a specific person, program or department and are to be used only for the
intended purpose. Permits may not be transferred without the expressed consent of Parking
Services.
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Purchasing Procedures
Semester permits can be purchased online using the Parking Management Bureau (PMB) system.
Payment is required at the time of purchase. Permits subject to waiver or sponsorship must have all
required forms completed and submitted at the time the permit is acquired.
Employee permits that are paid using payroll deduction must be paid for at Seawolf Services.
Ongoing, monthly deductions are managed by Payroll Services.
Permits purchased by university departments must be paid by check, cash (exact payment only),
credit card or department chargeback. Payment must be arranged with Parking Services before
permits can be made available. University Procard may not be used for the purchase of parking
permits. Reimbursement for guest parking permits paid by employees, who will seek reimbursement,
is subject to approval by Financial Services and Parking Services and is generally discouraged.
Permit Shipping
Permits purchased using the online Parking Management Bureau (PMB) system are shipped directly
from PMB. The current fee for shipping is $2.50. This fee is added to all online permit sales and is
due at the time of purchase. This fee is not refundable.
Replacement
Semester permits are not eligible for free or prorated replacement. There are limited exceptions
allowing refunds. Please refer to the Refunds section for more information.
Employee permits paid through payroll deduction can be replaced one time during the valid period (2
years) for a $5.00 replacement fee. Additional replacements are subject to a fee equal to one
month of parking fees for the permit lost or stolen. Fees are due at the time of replacement.
Display
Permits must be displayed and visible to be valid. Vehicles parked without a displayed permit are
subject to citation. Permits must be displayed in the lower driver’s side windshield/dashboard or
hanging from the rear-view mirror.
Parking permits purchased online are provided a 14-day temporary parking permit to print and display
on the vehicle’s dashboard while the physical permit is mailed to the address provided. If the physical
permit has not been delivered by the 14-days, the permit holder will need to contact SSU Parking
Services or the Parking Management Bureau. An extended temporary permit valid for 16-days will be
emailed and will need to be printed and displayed on the vehicle’s dashboard. A temporary permit
should not reflect valid dates of 16 days or more.
Drivers of vehicles without a secure cabin are responsible for ensuring their permit is displayed and
secured. Parking Services may recommend suitable products but may not formally endorse such
products unless University procurement procedures are followed.
Parking Requirements
The following section reviews various parking requirements on campus based on the type of vehicle
and/or parking situation.
Non-Resident Student Parking
Non-Resident students are defined as those students who do not have a valid contract to reside in
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on-campus housing. This would include students of extended education or any other academic
program.
Eligible Permits
Non-Resident students may purchase any of the following parking permits:
1.
General Semester Permit
2.
Reserved Semester Permit
3.
Motorcycle Permit
4.
Daily Parking Permit
5.
Monthly Parking Permit
Non-Resident students may be eligible for parking permits through the following programs:
1.
Third-Party Sponsor Permits: Sponsor permits are parking permits that are paid through
an organization or person who will not be using the permit. Generally, this applies to
permits paid by other California social service agencies or employers. Requests for third-
party sponsorship for parking permits must be approved in advance by Financial Services.
2.
Disabled Student Fee-Waivers: Pursuant to Title V of the California Code of Regulations
(Section 42201(b)), disabled students who possess a valid disabled placard or license
plate and who have a demonstrated financial need may be eligible for a waiver of parking
fees. Qualifying students will be issued a General or Housing parking permit. Fee-waiver
requests may be referred to Financial Aid. A completed, approved form from Financial Aid
is required for all permits subject to fee-waiver.
Restrictions
•
Non-residential students are not eligible for purchase or use of permits paid through
monthly payroll deduction.
•
Non-residential students are not eligible for parking permits paid through university
department chargeback if general fund dollars are used for the purchase. Any payment
for student parking requires Dean, Associate Vice President, or higher-level approval.
•
Non-residential students are not eligible for guest parking permits as defined in the
University Parking Policy, even if they otherwise qualify under the guest parking policy.
Residential Student Parking
Residential Students are defined as students who have a valid contract to reside in the university on-
campus housing facilities.
Eligible Permits
Resident students may purchase any of the following parking permits:
1.
Housing Semester Permit
2.
General Semester Permit
3.
Reserved Semester Permit
4.
Motorcycle Permit
5.
Daily Parking Permit
Note: Although residents are eligible to purchase any of the above permits, only a Housing (H) or
Reserved (R) permit will permit parking in the lots adjacent to the Residential Community 24 hour’s
day. Motorcycle (M) permits may park in designated motorcycle spaces in the Residential
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Community.
Non-Resident students may be eligible for parking permits through the following programs:
1.
Third-Party Sponsor Permits: Sponsor permits are parking permits that are paid through
an organization or person who will not be using the permit. Generally, this applies to
permits paid by other California social service agencies or employers. Requests for third-
party sponsorship for parking permits must be approved in advance by Financial Services.
2.
Disabled Student Fee-Waivers: Pursuant to Title V of the California Code of Regulations
(Section 42201(b)), disabled students who possess a valid disabled placard or license
plate and who have a demonstrated financial need may be eligible for a waiver of parking
fees. Qualifying students will be issued a non-reserved or residence hall parking permit.
Fee- waiver requests may be referred to Financial Aid. A completed, approved form from
Financial Aid is required for all permits subject to fee-waiver.
Restrictions
•
Residential students are not eligible for purchase or use of permits paid through monthly
payroll deduction.
•
Residential students are also not eligible for parking permits paid through university
department chargeback if general fund dollars are used for the purchase. Any payment
for student parking requires Dean, Associate Vice President, or higher-level approval.
•
Residential students are not eligible for guest parking permits as defined in the University
Parking Policy, even if they otherwise qualify under the guest parking policy.
Faculty/Staff Parking
Faculty and staff are defined as any employee of the University who is paid through Payroll and
Benefits. “Faculty and staff” do not include consultants or contractors.
Eligible Permits
Faculty and staff of Sonoma State University may purchase any of the following parking permits:
1.
General Semester Permit
2.
Reserved Semester Permit
3.
Motorcycle Permit
4.
Employee General Permit (conditions apply)
5.
Employee Reserved Permit (conditions apply)
6.
Employee Housing Permit (conditions apply)
7.
Executive Parking (designated executive positions only)
8.
Daily Parking Permit
9.
Monthly Parking Permit
Faculty and staff may be eligible for parking permits through the following programs:
1.
Faculty/Staff Parking Rates: Employees represented by a bargaining unit are eligible for
negotiated, discounted parking rates for general and housing parking. These rates apply
to all members of the bargaining groups, regardless of full or part time status. Rates are
available from Seawolf Services or Parking Services and will be made available on the
Parking Services web site. Employees are not required to participate in payroll deduction
in order to take advantage of discount rates. Discount rates are not applicable to
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Reserved or Executive parking. The current fee schedule can be found in Appendix I.
2.
Payroll Deduction: Employees on master payroll (not hourly-intermittent, for example) are
eligible for payroll deduction for the payment of parking fees. Monthly payroll deductions
are available in 12 month or academic year payment plans. The academic year is defined
as beginning the Monday of the week before fall classes begin and ending the Friday
after spring Commencement.
Employees participating in the payroll deduction program may elect to have a parking
permit valid 12 months per year or during the academic year.
a.
Any employee eligible for payroll deduction can choose a 12-month permit.
Employees with a 12-month time base are only eligible for a 12-month permit
using payroll deduction. If an employee wishes to elect fewer than 12 months of
parking, they must purchase semester and/or daily parking permits.
b.
Employees may only elect an academic year permit if they are on a payroll plan
that provides 12 paychecks per year. Employees opting for an academic year
permit will be charged 12 payments annually (although the permit is not valid
during summer period). The payment is calculated by multiplying the negotiated
monthly rate by 10 and then dividing by 12.
c.
Employees with an academic year time base who are not on a 12-month payroll
plan may only elect payroll deduction for a 12-month permit, which must be
turned in to Seawolf Services at the end of the employee’s appointment. (These
employees may also elect to purchase daily permits or semester permits.)
Any employee participating in the payroll deduction program must go to Seawolf Services
to stop his/her payments and surrender the permit. Failure to do so may lead to
continued charges for the full monthly rate of the subscribed permit. Parking Services
may pursue financial collections for past-due charges.
3.
Housing Permits: Employees who are required to live in the residence halls as a part of
their employment or have a temporary housing contract are eligible for a General rate
parking permit that is valid in the Housing parking lots. Academic year payment plans
may not be elected for residential employee permits. The rate and conditions available
(including payroll deduction and limitations on purchase) under the employees bargaining
unit are applicable for residential faculty and staff. Employees with Housing permits paid
through payroll deduction are required to surrender their permit if the requirement to
reside in the residential community is lifted and/or if the housing contract is terminated
for any reason.
Restrictions
•
Faculty and staff not assigned to live in the residential community as part of their
employment or who otherwise have a valid housing contract are not eligible for Housing
parking.
•
Faculty and staff are not eligible for parking permits paid through university department
chargeback if general fund dollars are used for the purchase and if such purchase would
violate any condition of collective bargaining agreements or provide an unfair or unlawful
benefit to one employee or group of employees.
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Disabled Parking
Disabled Placards/Plates
Vehicles parking on campus must display a valid disabled person’s placard or license plate issued by
the California DMV, an out of state agency or by an international government agency. California DMV
regulations and state law require drivers displaying placards or plates from out of state or
international jurisdictions to obtain a California DMV placard or plate if they reside in California,
although this does not affect the validity of the placard or plate issued by another jurisdiction.
University Disabled Permit
Faculty, staff, or students who are experiencing a temporary mobility limitation or are temporarily
disabled may obtain a university-issued disabled persons permit that is valid on the campus of
Sonoma State University only. These permits are valid for 30 days. All required forms must be
submitted directly to Disabled Student Services for review and approval. Medical information is not
to be submitted to Parking Services to protect the confidentiality of medical information. University
Disabled Permits are not transferrable or renewable. Faculty, staff, or students who require a longer
accommodation are to be referred to the DMV for a longer-term disabled placard.
Fee Permit Requirements
Pursuant to the California Education Code, §67301, vehicles displaying a valid disabled person’s
placard or license plate must also display a university parking permit.
Designated Spaces
Spaces specifically for the use by vehicles displaying a valid disabled placard or plate, including
spaces that are designated “Van Accessible”, are designated in all parking lots that are in close
proximity to campus buildings. Parking Services and Facilities Management will coordinate the
allocation and designation of these spaces to ensure compliance with the Americans with Disabilities
Act and other regulations.
Permissible Parking Areas
Vehicles displaying a valid parking permit and a valid disabled placard or license plate may park in
any of the following types of spaces:
•
Disabled Spaces
•
General Spaces
•
Reserved Spaces
•
Housing Spaces
•
Timed Zones (Green only) (Vehicles may be parked longer than the posted time but must
display a parking permit)
Vehicles displaying a valid disabled placard or license plate are prohibited from parking in the any of
the following types of spaces without the proper permit or authorization:
•
State Vehicle Spaces (without Exempt license plates)
•
University Guest (without a University Guest permit)
•
Commercial Loading Zones (Yellow) (not permitted in excess of posted time limit and in
non- commercial vehicle)
•
Special Reserved Spaces (including parking reserved for university executive personnel,
Zipcar, or NCAA designated spaces)
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•
Electric Vehicle Charging spaces (unless charging an EV as permitted by policy)
•
Marked No Parking Areas
•
Non-Designated Areas
•
University roadways or sidewalks
Motorcycle Parking
A motorcycle is defined as a two wheeled motor vehicle with more than 150 CC. To qualify as a
motorcycle on Sonoma State University campus, a motorcycle must meet California DMV registration
requirements.
Eligible Permits
Persons driving motorcycles on campus must display a permit to park on campus. Motorcycles may
display any of the following permits:
1.
Motorcycle Permit
2.
Employee Motorcycle Permit
3.
General Semester Permit
4.
Reserved Semester Permit
5.
Housing Semester Permit
6.
Employee General Permit
7.
Employee Reserved Permit
8.
Employee Housing Permit
9.
Employee Academic General Permit
10.
Employee Academic Reserved Permit
11.
Daily Parking Permit
12.
Monthly Parking Permit
Designated Spaces
Spaces throughout campus are designated as “Motorcycle Only.” These spaces are ½ the size of a
standard parking space. Motorcycles may park in any of these spaces (in any type of parking lot) with
any of the above parking permits.
Motorcycles may also park in any full-size, standard, or compact space. A non-motorcycle permit
(numbers 3-12 above) must be displayed for a motorcycle to park in any standard or compact space.
Endorsement Program for Payroll Deduction
Employees who have a valid payroll deduction parking permit are eligible for a Motorcycle permit at a
discounted rate of $20 instead of purchasing a semester parking permit. The Employee Motorcycle
is valid for two-year periods, beginning July 1 of an even year and expiring on June 30 of the following
even year. Employees should only have one vehicle parked on campus at a time.
Display Locations
Permits must be displayed in one of three locations on motorcycles:
1.
Lower left corner of windshield
2.
Fork of motorcycle
3.
Tank of motorcycle
Motorcycle (M) permits are available in an adhesive decal. Drivers who are using a non-adhesive
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permit (generally a hangtag permit) are responsible for affixing the permit to the motorcycle in a
manner that is fully visible and secure. Photocopies are not acceptable and may be considered to be
fraudulent and are subject to applicable citation and surrender.
Restrictions
•
Vehicles not defined as a motorcycle in this section may not use University parking
facilities. These include “pocket bikes;” kinetic, electric, or gas-powered scooter; or
motorized bicycles.
•
Three or four-wheeled motorcycles or motorcycles with side cars must use standard size
parking spaces and appropriate permits.
State-Owned Vehicle Parking
State Vehicle parking is designated for vehicles owned and registered by the State of California
(including university-owned vehicles), any other US state, or the federal government. These spaces
are intended only for the use of these vehicles on official University business. Government owned
vehicles, parking while on university business, or those owned by Sonoma State University do not
require a parking permit.
Designated Locations
State Vehicle spaces are designated throughout campus and marked with signs stating “State
Vehicle Only.”
Other Parking Locations
State vehicles are strongly encouraged to park in State Vehicle Spaces. However, when appropriate,
state vehicles may also park in any of the following parking spaces:
•
General Parking
•
Reserved Parking
•
Housing Parking
•
Timed Parking (within designated time limits only)
•
Marked No Parking Areas (Vehicle must remain attended in marked Fire Lanes)
•
Non-Designated Areas
•
Motorcycle Spaces (For state-owned motorcycles only)
Restrictions
State vehicles are not permitted to park in the following spaces:
•
Disabled Zones (without disabled placard or plate)
•
Disabled van accessible loading areas (hashed area adjacent to disabled parking)
•
EV designated spaces (unless electric vehicle actively charging)
•
Executive spaces
Emergency vehicles (police, fire, medical, etc.) responding to an emergency are exempt from all
parking requirements during the initial response. Facilities or public works vehicles responding to the
emergency may also be exempt from parking during the initial response but must ensure emergency
vehicles have access to critical areas. Emergency vehicles should make every effort to park in
compliance with university regulations once the immediate emergency is stabilized.
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Retired Staff Permits
To qualify for retired staff parking privileges, staff must retire from service while employed by
Sonoma State University. Retired staff can request a Retired University employee identification card
by emailing Payroll & Benefits. Once the identification card is received, retired staff can go to any
staffed Parking Information Booth to receive a complimentary daily parking permit to park on
campus. Retired staff can contact Parking Services to arrange parking permits ahead of time outside
the Parking Information Booth hours of operation.
Eligible Locations
Retired staff parking permits are considered to be Reserved daily permits.
Restrictions
•
Retired staff that are retained by the University in any paid position (including annuitant,
consultant, or contractor) shall not use the Retired University identification card to receive
daily parking permits while participating in activities relating to that employment.
•
Retired staff that are enrolled as regular, full-time students shall not use the Retired staff
parking permit.
•
Retired staff parking privileges may be withdrawn in cases of abuse, with the approval of
the Vice President for Administration & Finance.
Emeritus Permits
University policy extends parking to retired faculty Emeritus. The President of the University
approves Emeritus status for eligible retired faculty. Faculty Affairs will issue an Emeritus
identification card to all designated Emeritus Faculty.
Emeritus parking permits are valid for 1 year and renewable annually.
Note: The University Emeritus Faculty policy (1993-1) states that Emeritus faculty “shall have access
gratis to University events, performances, and parking as circumstances permit.”
Requirements
To receive an Emeritus parking permit, eligible Emeritus faculty must bring their Emeritus
identification card to Seawolf Services or contact Parking Services. Absent a valid identification card,
Seawolf Services or Parking Services will verify the retired employee’s status prior to awarding the
permit.
Replacement
Emeritus faculty can come to the Seawolf Services to report a lost or stolen parking permit or contact
Transportation & Parking Services. One replacement per year can be issued without Director
approval.
Eligible Locations
Emeritus parking permits are considered to be General permits.
Restrictions
•
Emeritus Faculty participating in the Faculty Early Retirement Program (FERP) shall not use
the Emeritus parking permit during the period in which they are teaching and being paid
under the program.
•
Retired staff that are retained by the University in any paid position (including annuitant,
consultant, or contractor) shall not use the Emeritus parking permit while participating in
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activities relating to that employment.
•
Emeritus Faculty that are enrolled as regular, full-time students shall not use the
Emeritus parking permit.
•
More than one replacement per year for Emeritus permits may be approved by the
parking manager under extenuating circumstances. Emeritus parking privileges may be
withdrawn in cases of abuse, with the approval of the Vice President for Administration &
Finance.
University Guest Parking
University guests are those individuals who are invited to campus to conduct official University
business.
Guest Eligibility
Departments inviting guests to campus to conduct official business may request University Guest
parking permits. The nature of the visit will determine if the department will need to provide a
payment for a guest permit.
Generally, permits are provided for single day visits. Departments may coordinate long-term guest
parking permit needs with Parking Services.
Guest Permit Types
Guest permits may be classified as University Guest or Department Sponsored Guest permits.
1.
University Guest permits are paid by the University in an annual single payment
authorized by a Memorandum of Understanding between Parking Services and the
Division of Administration and Finance. To qualify as a “University Guest,” the guest must
meet one of the criteria listed in the University Parking Policy under “Official University
Guests”. Guest speakers receiving non-contractual honorariums as part of their speaking
arrangement are considered guests under the official University Parking Policy. Any
person(s) who have entered into a contractual agreement for payment from the University
are excluded from receiving complimentary guest parking.
2.
Department Sponsored Guests are those guests who do not meet the criteria described
above but are visiting the university regarding university business and are subject to the
daily parking fee. Departments may choose to assume the cost of the parking permit for
the guest. Cost may be assumed under the same conditions that provide for allowance of
hospitality to university guests.
The designation of guest type is solely for administrative purposes. The department and guest will
receive the same services, regardless of the type of guest designation.
Department Responsibilities
Departments are responsible for the following:
•
Requesting guest permits online through the Guest Parking Request form under
employee’s Handy Tools tile under in their SSU Online Services
•
Requests for groups, sponsored guests, special events, or other exceptions may
require additional processing time (at least 14 days)
15
•
Provision of manager approval for all University Guest parking permits and approval
by an employee with budget authority for Department Sponsored Guests.
•
Ensuring the sponsored guest permits are used for official business purposes and in
compliance with federal, state and University financial regulations
•
Reporting lost or stolen permits or permit access codes or reporting suspected
misuse of access codes.
•
Communicating procedures for picking up permits, general parking regulations and
directions and parking locations to guests.
Eligible Locations
University guest permits are considered to be Reserved Parking permits and are valid in designated
guest spaces, General, Housing, or Reserved spaces. A University Guest permit may be designated
as “Executive,” providing access to the designated Executive parking spaces. Such designation
requires the approval of the Office of the President.
Departments who are paying a fee for guest permits (Department Sponsored Guest) may request
permits as Reserved or General. General Guest permits are subject to the same regulations as other
General Parking permits. Reserved Sponsored Guest permits are subject to the same regulations as
other Reserved Parking permits.
Restrictions
•
Guest permits may not be charged to general funds if they will be used by university
faculty, staff or students.
•
University Procard may not be used to purchase parking permits without the expressed
consent of Parking and Financial Services. Purchase using the University Procard is
prohibited under Procard rules.
•
University guest permits will generally not be provided free of charge to guests attending
conferences or for activities where a fee will be collected or where the guest is being
compensated for his/her services by either the University or another entity (i.e.: a guest is
being paid by his/her employer to perform duties on campus but the campus is not
paying that individual or that company). Any exception to this requirement requires the
approval of the Vice President of Administration & Finance.
Event Parking
Events being held on campus are subject to the University Parking Policy and the parking regulations
unless these requirements are suspended by the University President.
Green Music Center Event Parking
Events that take place in the Green Music Center Weill Hall, Commons, and/or lawns, excluding the
Music Education Building and any SSU academic class performances will have parking fees paid
through fees collected at the time of sale. This rate is $2.50 per ticket. Buses and other vehicles
which do not fit within a single, standard sized parking space may park without submitting an
additional fee but may be restricted from parking in the lots closest to the GMC to maximize parking
for other patrons.
General Campus Events
Events may be held on campus to support the campus mission, contribute to co-curricular
16
programming, enhance student life, provide community support, or to non-campus entities renting
campus facilities. Parking for events may require additional planning and support from Parking
Services or the hosting department staff. In addition to parking fees, staffing charges for Parking
Services staffing may be the responsibility of the hosting department.
Determination of Fees
Vehicles on campus for University events are subject to the published daily parking rate unless one
of the following is true:
•
The University President suspends the collection of the parking fee for the specified
event. [See “Suspension of Fees” below]
•
The event is being held at the Green Music Center and is subject to the ticket fee.
•
Attendees of the event qualify as Official University Guests; for any event, some guests
(such as presenters) may be eligible for guest parking without changing the status for the
other event attendees
•
The event is eligible for unloading/loading permits
Event organizers may lease designated parking areas, which requires the payment of the fee per
space for a designated lot. In such cases, vehicles may or may not be required to remit a fee. That
decision would be at the discretion of the event organizer/lessee. Lot leasing may be subject to
restriction based on campus need, collective bargaining requirements, and staffing availability.
Suspension of Fees
The University President or his/her designee may order a suspension of parking fee requirements for
campus wide events that directly serve the mission of the University, where event attendees
represent an extraordinary utilization of campus parking facilities, and where collection of parking
fees would be administratively disruptive or contrary to the event objectives. Generally, such events
would be similar in impact as compared to University Commencement exercises, residential move in
weekend, and Seawolf Decision Day.
Collection of Fees
Generally, it is the responsibility of Parking Services to arrange for the collection of parking fees.
Available means for fee collection include, but are not limited to:
•
Parking permit machines: May be used when the number of vehicles is not expected to
exceed the ability of the machines to adequately serve the group and the rest of campus.
•
Parking Information Centers (PIC): Generally used in conjunction with the permit
machines, the PIC cannot accommodate more than 50-75 event guests in a 30-minute
period without causing disruption of campus traffic and other scheduled activities. The
PIC may be opened during extended hours to accommodate event traffic, although there
may be a cost assumed by the event organizer.
•
Field Sales: Field sales involve having staff in the parking lots selling parking permits
directly to drivers. Parking Services will assume the added personnel cost of field sales
operations unless the event organizer is leasing a parking area. Parking Services reserves
the right to increase the event parking rate or charge and administrative fee when field
sales are required.
•
Group Permit Sales: Group permits may be pre-purchased for events on campus when
eligible and when the event organizer has coordinated this option with Parking Services.
•
Department Chargeback: When University departments are assuming the cost of parking
17
permits, a chargeback will be arranged by Parking Services. In such cases, permits will be
provided directly to the department for distribution. If the department requests that
Parking Services staff distribute permits, the applicable staffing rate will generally be
charged to the department.
Eligible Locations
Parking Services is responsible for the recommendation and/or designation of event parking.
Ensuring that students, faculty, and staff have adequate parking to carry out the mission of the
University is the primary goal of Parking Services and will be considered in all event parking requests.
Additional considerations for event parking locations includes the needs of the event organizers,
other campus events, traffic issues, the feasibility of the preferred fee collection mechanism in the
specified location, and overall community impact.
Restrictions
Persons with student, faculty or staff permits will not be subject to paying additional event parking
fees when parking in a lot for which their permit is valid. Persons with volunteer or other University
Guest permits may be required to pay event parking fees, depending upon the purpose of their
permit and the nature of the event. For example, a Library volunteer attending a soccer tournament
may be asked to pay for parking since the intent of his/her permit does not cover recreational event
attendance.
Agreements relating to parking rates with third party groups will be negotiated through Conference
and Events Services and are subject to the same limitations as in “Parking Fee Schedule/Contracts.”
Visitor/Short-Term Parking
Short-term and visitor parking is designated in specific locations on campus to accommodate visitors
to campus who require short visits to campus, generally less than 30 minutes. Visitors are persons
who are not active faculty, staff, or students who are on campus to conduct personal, professional,
or academic business that does not qualify them as Official University Guests.
Timed Zones
Timed zones are located in various lots throughout campus for the purpose of providing convenient
parking for visitors to campus who have to conduct business on campus for less than 30 minutes.
Timed zone limits vary from 15-30 minutes and are marked in each location. Although these spaces
are intended for the use of visitors and guests, nothing precludes faculty, staff, or students from
parking in these spaces for the allotted time limit. Timed parking zones may be restricted without
notice.
Limited time zones where parking is permitted for up to 5 minutes may be installed in areas where
business must be conducted in the direct area of the parking area, generally used adjacent to
parking permit machines.
Daily/Weekly Permits
Faculty, staff, students, or visitors who do not wish to purchase a long-term parking permit may
purchase daily parking permits each time they visit. Daily parking permits can be purchased from the
following locations:
1.
Online through Parking Management Bureau.
18
2.
Parking Permit Machines: Permit machines are located in parking lots A, E, F, G, H, J, M
and
L. Permits from the machines are valid for 24 hours from the date and time of purchase
and are available in General and Reserved parking lots.
3.
Parking Information Center: The Parking Information Centers sell daily parking permits for
both General and Reserved parking lots. Permits can be purchased for additional,
consecutive days. No more than 7 days may be purchased at a time. Multi-day discounts
are not available.
Monthly Permits
Faculty, staff, students, or visitors who do not wish to purchase a long-term parking permit may
purchase monthly parking permits that are valid the beginning of a month. Monthly parking permits
can be purchased online through Parking Management Bureau and are not subject to collective
bargaining.
Athletics Parking
Athletics, in this section, refers to the University Athletics programs and events sponsored by the
department. Athletic events sponsored by third-party groups are considered University Events and
are subject to those regulations accordingly.
Athletics Events Parking
Athletic events are subject to all parking regulations. Athletics will coordinate any special needs,
including media parking, loading zones, parking for officials, NCAA requirements, and/or other
special circumstances associated with major Athletic events directly with Parking Services.
Game Officials Parking
Athletics has provided special signage to reserve parking spaces for the exclusive use of game
officials for NCAA games. The NCAA requires specified location of officials parking under certain
circumstances. Spaces marked as reserved for officials are considered to be special reserved
spaces and will be enforced accordingly.
NCAA Requirements
The NCAA and other athletic associations place additional regulations on the Athletics Department,
athletes, and potential athletes that may affect parking on campus. Athletics is responsible for
communicating any special needs and/or restrictions to Parking Services to ensure compliance with
all applicable regulations.
Vendor Parking
Vendors are defined as any person, company, agency, representative or other entity which is selling a
product, service or other good to the University. This includes employees of companies classified as
vendors. Vendors must pay for parking unless one of the following is true:
•
The vendor vehicle is parked within a designated, fenced construction zone.
•
The vendor vehicle is classified as a delivery vehicle. Delivery vehicles are vehicles
associated with campus suppliers/vendors with contracts requiring regular delivery to
campus. This generally refers to oversize vehicles that utilize building loading docks and
other loading areas to deliver food, beverages, or other large orders.
•
The vendor vehicle is parked in a marked timed zone (subject to the limitations of that
19
zone).
•
A University department is assuming the cost of the vendor parking.
•
The contract between the vendor and the University specifically waives the parking fee for
that vendor. Parking fees in such cases will generally be recovered through the University.
This practice is rare and discouraged.
Permits
Vendors may purchase any of the permits available for sale to the public. Due to the unique needs of
some vendors, permits may be arranged directly through Parking Services when the existing options
are not adequate. Permits purchased directly through Parking Services are subject to all valid rates
and regulations.
Eligible Locations
Vendors must park in designated parking, with a valid permit, unless the vehicle is designated as a
Service Vehicle (see below). Vendors with special parking needs should contact the Parking Services
office directly to make arrangements.
Service Vehicles
Service vehicles are defined as vehicles that are required to be in a location other than available
designated parking or an otherwise restricted location. Service vehicles are not exempt from paying
parking fees unless another fee exemption condition is applicable. Service vehicles must display a
valid Service Vehicle permit, which can be obtained only from Facility Services or Parking Services.
Service vehicles are usually associated with a facility-related project that requires accessibility to a
designated vehicle for equipment, power, or other necessities. Service vehicles may be approved to
park in a specified location near a building(s) where work is to be performed. Authorization to park in
such locations is approved only if access to the vehicle is necessary. Authorization may also be
granted to park in an otherwise restricted area (i.e.: a timed zone) without restriction.
Authorization shall not be granted for parking in disabled zones unless other alternatives are not
viable and other disabled parking is available in the immediate area.
Service Vehicle permit logs will include a contact phone number associated with the person or
company to whom the permit was issued. The contact is required to move the vehicle as soon as
reasonable upon request due to safety or operational issues.
Service vehicles are required to exercise extreme caution when traveling on campus pathways and
sidewalks. Service vehicle privileges may be revoked if a vehicle is endangering any person or facility
on campus.
Non-SSU Permits Honored on Campus
The following permits, not issued by Sonoma State University, are valid on campus in General
parking lots:
•
CSU Systemwide Permits – Issued by the Chancellor’s Office to CSU staff and
elected/appointed officials with direct responsibility over the operations of the CSU. SSU
employees or students who have been assigned systemwide permits may not use those
permits on the SSU campus.
•
CSU Permits – Valid permits issued by any campus of the CSU are valid at SSU. This is a
policy required for members of CFA and extended to all permits.
20
Bus Parking/Loading
Eligible Locations
Buses coming to campus to transport employees, students or guests to/from university events may
park on campus without a parking permit. Buses must load and unload in locations that do not
interfere with other University traffic or operations. After loading/unloading is finished, buses must
move to a location that does not heavily impact campus parking. Generally, this would be parking
lots F or N. Departments/persons inviting large groups using buses on campus should coordinate
drop off/pick up and parking locations with Parking Services.
Restrictions
Groups bringing buses to campus to transport people from campus to an off-site location or that is
otherwise not associated with an official SSU event may require approval from Conference and Event
Services before advertising or offering transportation services. The bus company must demonstrate
adequate insurance coverage and meet other campus requirements before approval is granted.
21
Parking Enforcement
Parking is enforced on campus pursuant to California Vehicle Code §21113 and any other California
Vehicle Code that applies to public property. Information in the following section meets the
requirements of §21113(b) CVC to make available the conditions of enforcement regulations on
campus.
Hours of Enforcement
Parking is enforced on campus 24 hours a day, 7 days a week.
Violation Definitions
The following is a list of the most common violations defined by Sonoma State University. This list is
not intended to be exclusive. Other California Vehicle Code sections may be enforced at any time.
The authority section for parking citations is generally CVC 21113(a). Where other Vehicle Code
sections are used, the CVC section has been designated below.
Many violations are subject to variances in times and conditions of enforcement due to conditional
authorizations. Please refer to page 5 for more information.
•
No Valid Permit: Vehicle is parked without a permit in any area not designated as
commercial (yellow), short-term visitor (green) timed parking space, Reserved, or
Executive.
•
Reserved Space: Vehicle is parked in a space designated as Reserved without a
Reserved, Official University Guest, or Executive Permit, or a vehicle is parked in a space
designated for specific type(s) of vehicles or for specific persons without proper
authorization. This is to include State Vehicle spaces, EV spaces in reserved parking lots,
and parking designated for University Executive staff.
•
Failure to Display Parking Permit: Vehicle is parked without a displayed valid parking
permit when it is known that the driver has a parking permit registered to him/her.
Generally, any vehicle may be cited under this section twice in one year. Subsequent
violations will be considered “No Valid Permit” or “Reserved Space,” depending on the
location at the time of the violation.
•
Over Time Limit: Vehicle is parked in excess of the posted time limit for any commercial
(yellow), short-term visitor (green), or Electric Vehicle Charging timed parking space.
•
No Parking: Vehicle is parked or stopped in an area marked with “No Parking” and/or
“Fire Lane” signs.
•
Non-Designated Area: Vehicle is parked in any area where lines have not been painted to
designate a parking space and where “No Parking” or “Fire Lane” signs are not present.
•
Parked on Sidewalk or Roadway: Vehicle is parked or stopped on any surface which has
been designated as a sidewalk, intended for the travel of pedestrians, or a roadway,
intended for the travel of vehicles or bicycles.
•
Disabled Space: Vehicle is parked in any space designated pursuant to CVC 22507.8 for
the use of those with valid disabled placards or license plates or in any adjacent space
designated for the unloading of disabled passengers.
•
Expired Registration Tags: Vehicle is parked without valid and/or current registration tags
displayed on the rear license plate.
22
•
Fraudulent or Altered Permit: Vehicle is parked and displaying a fraudulent or altered
parking permit where it can reasonably be inferred that the intent of the driver is to park
on campus without paying the required fees or to park in an area not authorized.
•
Exceeded Parking Space: Vehicle is parked in such a manner than the vehicle is not fully
contained within the painted lines of one space. To be considered to be parked within the
space, tires are to be within (not touching) the painted lines in front and/or on the sides
of the vehicle and not more than 12” past the end of the side lines into the lot roadway.
Parking in multiple spaces is permitted when the vehicle is displaying one permit per
occupied space and that vehicle is not impeding upon roadways, sidewalks or other areas
which otherwise disrupt traffic, pedestrians, or University operations.
•
Unauthorized Parking: Vehicle is parked or stopped in an area marked with “Unauthorized
Parking”, “No Parking”, and/or “Fire Lane” signs.
Citation Requirements
Parking citations will be issued in compliance with California Vehicle Code 40202, which requires
that parking citations be affixed to the vehicle under the windshield wiper or in another manner that
is conspicuous to the driver upon arrival the vehicle. Additionally, the citation should be placed
upside down to obscure the violation details. Consideration should be made to enclose the violation
in an envelope or water resident covering if the weather will damage the citation paper.
If the officer places a citation as required on the vehicle and the citation becomes displaced or is
intentionally removed by the driver or another person, or if the driver leaves the space before the
officer can place the completed citation on the vehicle, responsibility for payment of the citation is
not relinquished. In either case, the citation shall be mailed to the registered owner as soon as
possible, but not to exceed 15 days of the citation (pursuant to CVC 40202(d)) with a letter
indicating the circumstances and the obligation to pay or contest within the legally mandated
timeframes.
Per CVC 40202, the following information shall be included on the physical citation:
•
Violation description
•
Code reference
•
Date
•
Time
•
Location
•
Vehicle License Number
•
Registration Expiration Date (as indicated by the displayed registration tabs)
•
Last four digits of the VIN, if visible (if not visible, indicate as such)
•
Color of Vehicle
•
Make of Vehicle
•
Statement indicating that payment is due not later than 21 calendar days from the date
of the citation
•
The procedure for payment
•
Appeal process, pursuant to CVC 40215
Failure of any of the above information to be included on the citation may be grounds for citation
dismissal, if exclusion of the information lends question to the identity of the violating vehicle or the
23
department’s compliance in the enforcement of the applicable code.
Fine Schedule
The fine schedule for the established violations can be found in Appendix III. Fines for violations not
listed in these regulations will be consistent with the County of Sonoma bail schedule for parking
violations, unless a higher or lower fee is justified based on campus needs (CVC 40203.5). Changes
to the fine schedule require the approval of the Vice President for Administration & Finance, unless
the fine is dictated by state law (such as in the case of disabled parking violations).
As of December 7, 2010, $12.50 of every citation collected is due to the State of California pursuant
to GC 70372(b). Increases or decreases in this surcharge will be applied to the fines/citations issued
on the date the change is valid.
Additional Fees
Parking citations are subject to the following additional fees:
•
Late Fees – Late fees are added to all citations if unpaid under the following
circumstances:
o
More than 21 days have passed since the issue date or more than 14 days since
the issuance of a Notice of Delinquent Citation (based on letter date) mailed to
the valid registered owner. The 2
nd
bail amount occurs after 21 days of the issue
date and increases by 50%. After 30 days of the issue date without being paid the
bail increases an additional 25%.
o
More than 21 days have passed since a Notice of Parking Appeal Decision letter
is mailed to the appellant (based on letter mail date)
•
Collection Fee – Citations not paid after 60 days from issue date are subject to
forwarding to the California Department of Motor Vehicles for a registration hold. Citations
forwarded for collection by the DMV are subject to an additional $3.00 fee (fee is subject
to change per DMV regulations).
•
NSF Fee – Citations that are paid with a check, credit, or debit card where that payment
is returned to the Parking Management Bureau for insufficient funds, invalid account,
stop payment or other reason of non-payment are subject to an NSF fee of $35.00 per
returned payment.
•
Tow Fee – Vehicles removed from campus pursuant to CVC §22651(i) are subject to an
Administrative Tow Fee of $75.00. Payment of this fee does not relinquish the owner
from any fees charged by the towing company.
Changes to fees require the approval of the Vice President of Administration & Finance and are
effective for citations issued on and after the date of approval only.
Contesting Fees
Parking citation fees may not be contested using the citation appeal process. Fees may be contested
directly to the parking manager. Tow fees may be appealed using the tow hearing process.
Any waiver or extension of fees must be documented in the database and must be considered in the
spirit of fairness, consistency, and the interest of justice. Generally, DMV fees will not be waived
since there is a direct cost associated with the creation of the DMV collection hold and indirect costs
associated with enrollment in the DMV collection program.
24
Citation Responsibility
Responsible Party
Pursuant to the California Vehicle Code, the registered owner, and any person he/she authorized to
use the vehicle are jointly responsible for all debts associated with parking citations (CVC 40200). If
a vehicle has a valid rental or lease agreement or contract in place, liability may be assigned to the
renter or lessee if a copy of the rental/lease agreement is provided to Parking Services within 30
days of the Notice of Delinquent Citation.
DMV RO Inquiry
The names and addresses of registered owners is generally acquired from the California Department
of Motor Vehicles database. Currently, DMV files transfers are managed by a third-party vendor.
Information obtained from the California DMV through the vendor is confidential and shall not be
released without the registered owner consent or otherwise pursuant to DMV regulations.
Delinquency Notice
A Notice of Delinquent Citation shall be mailed to the registered owner of the vehicle for all
outstanding citations. The letter will be mailed 14 days following the issuance date.
Rental Vehicles
Citations issued to companies or individuals that enter formal contracts for renting vehicles are
assigned as the registered owner of record until such time that a copy of a valid rental contract is
provided to Parking Management Bureau for reassignment. If a rental contract is received by Parking
Management Bureau, assignment of the citation will be made to the renter within 30 days and a
notice mailed to the renter.
Contesting Responsibility
A registered owner who receives a Notice of Delinquent Citation may contest his/her liability by
completing the Affidavit of Non-Liability, which is found on the Parking Management Bureau’s
website: http://pmbonline.org/pages/forms.html and can be submitted by mail to
Parking Management Bureau
One University Circle
Turlock, CA 95382
Or scanned and emailed to support@pmbonline.org.
Reasons and dispositions of non-liability situations include:
Reason
Disposition
Vehicle was sold or transferred to another party prior to the
citation date
If verified, transfer liability and send notice to correct party
Vehicle was in the possession of another party pursuant to
a lease or rental agreement
If agreement is verified through a valid rental contract,
transfer liability and send notice to correct party
Vehicle was not purchased by party as of the date on the
citation
If verified, transfer liability and send notice to correct party
License plate on the citation does belong to the party &
other vehicle descriptors do not match vehicle
Verify the plate does not match; If it does not, void the citation
as “Invalid Citation”.
Violation was previously paid
Registered owner must provide proof pf payment (cancelled
check, copy of credit card statement, or receipt for cash); If
verified, refer to Manager
25
Citation Collection
Parking Services is ultimately responsible for the collection of parking citations, although a number
of university departments are directly involved in the processing of payments, financial reporting and
auditing. Additional information on citation collection can be found under Business Operations.
Means of Payment
Citations may be paid using any of the following*:
•
Online – Through Parking Management Bureau’s online services. (Credit Card Only)
•
Mail – Addressed to Parking Management Bureau (Check only)
*Any applicable fees permitted by university policy associated with the use of specific payment
forms will be applied to parking payments.
Scofflaw Enforcement
Definition
A scofflaw is defined as any vehicle parked on campus with 5 or more citations outstanding for more
than 30 days. All the citations must have the same registered owner at the time the citations were
written. Vehicles meeting this definition are subject to removal under CVC §22651(i).
Tow Warning
It is the practice of Sonoma State University Parking Services to make every reasonable attempt to
provide the registered owner and/or driver with proper notice that the vehicle may be towed at least
24 hours prior to removal. Notice may be made by placing a 24-Hour Tow Notice on the Vehicle or by
mailing a letter to the registered owner. In the case of a letter, removal shall not commence for 5
days to permit the owner adequate time to respond and make arrangements for payment.
Removal of Vehicle
Failure of an owner or driver to resolve unpaid citations within the required timeframe (24 hours for
notice on vehicle and 5 days for letter), the vehicle may be removed from campus by Parking
Services. Vehicles removed from campus will be inventoried, with at least two staff members
present, and a CHP form 180 will be completed. The tow authority for such tows is CVC 22651(i).
Vehicles towed by Parking Services are subject to a $75.00 towing fee, which is entered into the
parking management database for collection. If the vehicle is not recovered by the driver or owner
and the tow fee is not paid, this fee is not automatically waived and may be referred for collection.
Release of Vehicle
Vehicles that are towed for unpaid citations will be authorized for release by Parking Services after
all citations on the vehicle that are older than 30 days and the tow fee are paid in full.
Payment may be made online using credit card. Checks are not acceptable forms of payment.
Upon payment, the driver or owner must bring proof of payment to Parking Services. Upon
verification, a staff member will complete the CHP 180 form and the department Vehicle Release
form, authorizing the tow company to release the vehicle to the registered owner.
Tow Hearing
Within 10 days of the tow, the registered owner or driver may request a tow hearing. The purpose of
26
the tow hearing is to determine if the proper procedures were followed under state law and
University regulation prior the removal of the vehicle. Citations may not be appealed using the tow
hearing process.
If it is determined that Sonoma State University did not follow the required regulations or laws in the
removal of the vehicle, Parking Services shall immediately authorize the release of the vehicle and
pay all direct costs associated with the removal and storage of the vehicle. The University may not be
liable for any additional costs associated with the removal, including rental vehicle, cab fare or
punitive damages. Registered owners or drivers may refer such requests to the Office of Risk
Management.
Citation Adjudication
Parking citation appeals are processed pursuant to CVC §40215. Citation appeals shall always be
considered in a fair and equitable manner. False information provided by an appellant is grounds for
immediate denial of any appeal.
1
st
Level Appeal – Initial Review
The 1
st
level appeal is a review to determine if a citation was written pursuant to the University
parking policy and/or state law or to determine if outstanding extenuating circumstances warrant the
dismissal of a citation in the interest of justice.
Common reasons for dismissal at the first level may include, but are not limited to:
1.
Citation includes an error that makes the citation invalid (i.e.: incorrect date or time,
license plate number, location, or other verifiably incorrect information).
2.
Vehicle cited was being operated by a person who has a parking permit registered to
him/her or driver can demonstrate that he/she purchased a permit on the day cited.
3.
Parking lot signage was missing or incorrect at the time the citation was written.
Appellant Responsibilities
Appeals must be filed by either the driver of the vehicle at the time of the citation or a registered
owner. Third party appeals cannot be accepted without approval from the Parking Manager and a
written statement from either the driver or the registered owner authorizing the third party to speak
on his/her behalf.
Appellants are required to file the appeal within 21 days of the date of issue or within 14 days of the
letter date for the Notice of Delinquent Citation. Failure to file the appeal within the designated time
waives the appellant(s) right of appeal.
Designation of Staff
1
st
level parking appeals will be reviewed by a regular (non-student) staff person(s) designated by the
Parking Manager. The reviewer may not be any person who has written a citation during the time
period where appeals may be received and will generally not be an employee who regularly enforces
parking regulations.
Under no circumstance may a staff member who wrote a citation review a 1
st
level appeal for a
citation he/she wrote. In such a case, the appeal shall be referred to the manager for review.
Additionally, it will be the general practice of the department that appeals filed by employees of the
Police Department or Risk Management and Safety Services shall be reviewed by the Parking
Manager or Director.
27
Modes of Appeal
1
st
Level Appeals should be filed online. Parking Management Bureau and Parking Services shall
make a reasonable effort to accommodate a disabled customer by transcribing an appeal, if
appropriate and requested.
Review Requirements
The designated reviewer for 1
st
Level Appeals shall consider all appeals in a fair, equitable, and
consistent manner. Personal or professional relationships should not be considered in reviews. While
all appeals will be considered based on the specific scenario and the information provided by the
appellant, reviewers should make an effort to be consistent in the application of appeal results for
similar scenarios.
Reviewers are required to verify information provided by the appellant, including, possession or prior
purchase of a parking permit (including date and time of purchase, if applicable), valid chalking
record for vehicles cited for timed zone violations, citation, and appeal history, etc.
California state law requires that the appellant be provided a reason for denial on the response form
for any citation that is not dismissed on appeal.
2
nd
Level Appeal – Administrative Review
If an appellant is not satisfied with the outcome of a first level appeal, he/she may file a 2
nd
level
appeal. The Administrative Hearing is a formal process designed to allow an appellant to provide
additional information to explain the reason he/she believes a citation should be dismissed. The
process also gives the appeal officer additional latitude in considering the extenuating
circumstances surrounding the violation.
Designation of Staff
The Administrative Hearing Officer will be designated by the Division of Administration and Finance.
The Hearing Officer will generally be a manager or other unrepresented employee from the
University, but may also be a person not associated with the University who is hired on a contractual
basis. Per CVC 40215(4)(A), the hearing officer shall not be employed, managed, or controlled by a
person whose primary duties are parking enforcement or parking citation, processing, collection, or
issuance. It will be the practice of SSU to appoint a hearing officer who is not the Associate Vice
President (AVP) nor is employed by the AVP or similar level administrator who has oversight of
Parking Services to ensure impartiality and fairness in the hearing.
The Hearing Officer must complete required Hearing Examiner training within 1 year of appointment
and must complete training with Parking Services before beginning hearings.
Appellant Responsibilities
The Administrative Hearing must be requested by the same appellant that filed the 1
st
level appeal
within 21 days of the appeal letter date. As required by the California Vehicle Code, the appeal must
be accompanied by payment for the balance of the citation or with a statement of economic
hardship. The hardship statement must include detailed information explaining why the appellant is
unable to provide payment due to documented economic hardship.
The appellant is required to submit a written statement at the time of the request for hearing that
will be used in the event the appellant declines or fails to appear at the scheduled hearing.
Appellants who fail to appear at the scheduled hearing are not entitled to a new hearing, although
28
the Hearing Officer may provide such an accommodation at his/her discretion.
Appellants are required to file the appeal within 21 days of the letter date of the 1
st
level appeal
response. Failure to file the appeal within the designated time waives the appellant(s) right of
appeal.
Modes of Appeal
Administrative Hearings must be requested using the Request for Administrative Hearing form, which
is available online through Parking Management Bureau.
Hearings
At the time of the hearing request, appellants may request either a written statement review or an in-
person hearing. If requested within a reasonable period of time from the request, an appellant who
elects a written statement review may change his/her request to a hearing if the officer is able to
make a scheduling accommodation.
Hearings must take place on the campus of Sonoma State University. During the hearing, the
appellant is permitted to provide any additional evidence that he/she believes supports their claim
that the citation should be dismissed.
The officer may make a decision at the time of the hearing or may defer a decision and notify the
appellant after the hearing. Regardless of when the decision is rendered, the officer must send the
appellant a letter confirming the results of the hearing.
If an appellant does not appear or elects a written statement review, the officer will send a letter
outlining his/her findings as soon as a decision has been reached.
If an appeal is denied, payment will be processed. If payment was not submitted with the appeal due
to economic hardship, payment is due within 10 days unless the Hearing Officer provides an
extension of payment, at his/her discretion. Extensions for payment are not to exceed 90 days
without the expressed consent of the Parking Services Director.
If the appeal is approved, the payment will be returned to the appellant or destroyed by the Hearing
Officer.
Review Requirements
The Hearing Officer shall consider all appeals in a fair and equitable manner. Personal or
professional relationships should not be considered in appeals. Officers have a much greater
amount of discretion in Administrative Hearings, but must ensure they are applying the regulations
fairly and consistently.
Hearing Officers are required to verify information provided by the appellant, including, possession or
prior purchase of a parking permit (including date and time of purchase, if applicable), valid chalking
record for vehicles cited for timed zone violations, citation, and appeal history, etc.
California state law requires that the appellant be provided a reason for denial on the response letter
for any citation that is not dismissed on appeal.
3
rd
Level Appeal – Judicial Review
If an appellant is not satisfied with the findings of the Administrative Hearing, he/she may appeal the
citation to the Sonoma County Superior Court, Civil Division. Judicial appeals must be filed within 30
29
days of the Administrative Hearing result. If the appellant is successful in his/her appeal, the court
will issue a ruling outlining the obligation of the University to provide repayment to the appellant.
Sonoma County Superior Court
All procedures, filing requirements and hearing procedures are determined by the Sonoma County
Superior Court and are subject to change without notice to or knowledge of Parking Services.
Appellants are required to contact the Superior Court for current procedures for filing Judicial Review.
Service/Notice of Appeal
An appellant seeking Judicial Appeal is required to serve the University with notice of the hearing.
Such documents should generally not be accepted by Seawolf or Parking Services staff; rather the
appellant shall be referred to the University Office of Entrepreneurial Activities to receive service of
the notice.
30
Parking Facilities
In coordination with Facilities Management, Parking Services is responsible for the oversight of all
parking operated facilities, including the parking lots and the Parking Information Centers.
Designation of Parking Facilities
All facilities that permit parking are to be designated by Parking Services.
Types of Parking
At Sonoma State University, there are three basic types of parking facilities.
1.
General Parking – General Parking lots account for the majority of parking facilities on
campus. The General Parking permit is valid in these lots, along with the Housing Parking
permit.
2.
Reserved Parking – Reserved parking lots are designated lots located in areas close to
the center of campus. The Reserved Parking permits, which are sold at a premium rate,
are valid in these lots.
3.
Housing Parking – Housing parking lots are designated lots located in areas designed to
provide convenient parking for residents of the Residential Community. The Housing
Parking permits are valid in these lots. General and Reserved Parking permits are also
valid between the hours of 7:00 a.m. and 6:00 p.m.
Within each type of parking area, or in other small parking areas generally near buildings, other types
of parking may be designated. These include:
1.
Timed Space Parking
2.
State Vehicle Parking
3.
Special Reserved Spaces
4.
Disabled Parking
5.
Executive Parking
6.
Electric Vehicle (EV) Charging Parking
Naming Parking Lots
Parking lots are named by Parking Services. The current system for naming dictates that all General
and Reserved parking lots are named with single alpha names, beginning with “A” Lot, and currently
ending with “O” Lot. Housing parking lots are named with a number preceded by the letter “R”.
Currently, Housing parking lots begin with “R-1” and end with “R-12”.
Maps will be made available to the campus community with the lot names and, where possible, signs
will be placed in each lot designating the lot name.
Parking areas that are not as easily defined as a parking lot may be designated by the building
and/or function of the lot. For example, the GMC Loading Dock or the parking area immediately
adjacent Facilities Services follow this naming practice.
31
Appendix IV is a comprehensive listing of all established parking areas on campus and the types of
parking available in the lot.
Signs/Markings
Parking Services is responsible for procurement of signs to be placed in parking areas and for
providing direction to Facilities Management regarding the placement of signs.
Sign Requirements
Signs should be designed and installed pursuant to the regulations set forth in the Manual on
Uniform Traffic Control Devices (MUTCD). The current manual can be found at
https://mutcd.fhwa.dot.gov/pdfs/2009r1r2/pdf_index.htm.
Per the MUTCD, parking signs shall be a minimum size of 12” x 18”. Signs should be placed at a
height that could reasonably be seen by a driver in a standard size vehicle and/or by a driver or
pedestrian who is not in a vehicle. Text on signs should be a minimum of 1” for all letters/numbers.
When parking in violation of the parking policy may lead to removal of a vehicle, and whenever else
possible, signs should include the authority under the California Vehicle Code (generally CVC
§21113) and “SSU Parking Services” and the contact phone number for the department.
Depending on the location, size, intent and visual impact of the sign, new signs may require approval
from the Campus Planning and University Space Advisory Committee (CPUSAC) pursuant to the
University Signage policy (#2000-7).
The manager is responsible for consulting the appropriate parties when such approval may be
necessary.
Parking Area Marking Requirements
Parking areas should be marked in the manner most efficient and where drivers will see them before
parking.
For large parking lots, signs that designate the general type of parking available and other
regulations that apply to the lot may be placed at the entrance to the parking lot. The signs found at
the entrance to the main parking lots (known as “monument signs”) have been approved by the
CPUSAC. Significant changes to these signs may require the approval of the CPCUSAC.
If there are spaces within such lots or smaller parking areas that have special or different regulations
that apply, signs must be placed in the affected area. Depending on the length or number of spaces
affected, signs may be placed in front of every space or placed at intervals not to exceed three
spaces with arrows indicating the beginning, middle and ending of the area.
In addition to signs as stipulated above, spaces with special restrictions may be marked using
different colored paint or painted markings designating the applicable regulation.
Disabled parking spaces shall be marked (paint and signage) pursuant to California Vehicle Code
§22511.7. The placement, designation and other design considerations of disabled spaces shall be
made, in consultation with the AVP for Facility Services, pursuant to the California Building Code, the
Americans with Disabilities Act, and any other applicable act or regulation.
32
Management of Signs/Markings
Staff in Parking Services are responsible for notifying their supervisor if parking signs are damaged,
missing or not readable. If the sign is missing or is not reasonably readable, enforcement should be
suspended until an acceptable sign may be installed.
Signs may be ordered from any company that produces signs in accordance with these regulations.
Signs shall be heavy-duty steel or aluminum and made with reflective materials. When different
vendors are used, every reasonable effort shall be made to ensure signs are consistent in message
and appearance.
Facilities Management
Parking Services Responsibilities
Parking Services has oversight responsibility for ensuring that all parking facilities are maintained in
a manner consistent with campus standards for aesthetics, safety, and regulatory compliance.
Issues that do not require technical knowledge or safety precautions for which the employee is not
trained and/or that will not represent out of class work should be addressed by Parking Services
staff as soon as possible. Work orders should be made with Facilities Management for all other
matters. If the issue represents an immediate safety concern, a work order should be made by
phone to ensure a timely response.
Issues that may involve the procurement of equipment, including signs, posts, traffic calming devices
or paint, should be directed to the Parking Director for approval.
Members of the public may bring issues to the attention of the department. Parking Services will
ensure such issues are reviewed as soon as possible and addressed, when appropriate.
Facilities Management Responsibilities
Facilities Management is operationally responsible for the landscaping, debris and trash removal,
installation of signs, painting, pothole repair and other maintenance to the facilities. In consultation
with Facilities Management, Parking Services may obtain services from outside contractors for
facility repair, paint, and sign placement.
Facilities Management will notify Parking Services when any maintenance or repair will incur costs
above the services covered by CSU Executive Order 1000 charges.
Work Orders
Work orders for parking facilities will be placed by submitting a request through SSUFixIt via Facilities
Management’s website. Emergency issues, defined as issues that present an immediate or possible
threat to public safety, will be called in directly to Facilities Management.
Work orders that are not routine in nature should be cc’d to the Parking Director.
Emergencies and Disasters
If an emergency condition is present in any parking area and Facilities Management is unable to
address it in a timely manner, the Parking Director should be notified. This may include damage due
to fire, flood, earthquake, tree damage, in-progress criminal activity, traffic accident, or other natural
or human-made emergencies.
33
If the lot cannot be operated safely, the parking lot should be closed or the affected area should be
restricted to vehicles and pedestrians until it can be made safe. If appropriate, outside contractors
may be used to make emergency repairs or perform emergency maintenance if SSU resources are
not available or able to perform the work.
Deferred Maintenance
Parking Services will develop a deferred maintenance plan to address the ongoing maintenance
required to keep parking facilities in good working order. Deferred maintenance may include, but is
not limited to:
•
Slurry, seal coat, or repair of asphalt surfaces
•
Painting of all surface lines and markings
•
Repair of concrete surfaces and curbs
•
Removal or repair of surfaces damaged by vegetative intrusion
•
Replacement of signs damaged by wear and tear
Deferred maintenance may be temporarily suspended based on financial resources. However, it shall
remain a priority to continue deferred maintenance as soon as possible to ensure long-term cost
savings and proper and safe condition of the lots.
Maintenance Schedules
When resources permit, parking lots should receive a seal coat or slurry seal, depending upon lot
condition, at least every 10 years, but not longer than every 15 years.
Parking lot markings should be repainted at least every 5 years.
Signs should be examined annually to ensure they are properly placed, upright and readable. Signs
will be replaced as needed.
Parking Services will coordinate deferred maintenance schedules annually with Facilities
Management and determine what work can be done by university staff and which should be done by
contractors.
Funding
Funding for parking lot improvements and deferred maintenance is from Parking Fees revenue.
Revenue earned from parking enforcement activities is restricted and may not be used for facility
improvements unless those improvements relate directly to the enforcement program or the
University Alternate Transportation program.
Parking Services will attempt to fund all deferred maintenance out of current year revenue. If this is
not possible, parking fee reserves may be used as appropriate.
34
Business Operations
Revenue Management
Parking Services, in coordination with Parking Management Bureau, the Division of Administration
and Finance Budget and Financial Services offices, is responsible for the management of all revenue
and expenses from parking fees and fines.
Parking Fee Fund Use
Pursuant to California Education Code §89701, moneys from the collection of parking fees are to be
used for the acquisition, construction, improvement, and operation of parking facilities.
Parking Fine Fund Use
Pursuant to California Education Code §89701.5, moneys from the collection of parking fines shall
be used exclusively for the administration of the parking fines program and for the development,
enhancement, and operation of alternate methods of transportation programs for students and
employees.
Responsible Departments/Divisions
Parking Services
Parking Services is responsible for the oversight and management of the parking program, including,
but not limited to:
•
Budget and fiscal management
•
Policy and regulation development and implementation
•
Management of parking personnel
•
Management of the parking database (Parking Management Bureau) and online
applications
•
Parking field operations, including enforcement
•
Parking Information Centers operations
•
Event services related to parking and traffic (in coordination with Police Services, when
appropriate)
•
General parking program administration
Parking Management Bureau
Parking Management Bureau is responsible for the collection and reporting of all parking permit and
citation management, including, but not limited to:
•
Revenue management and reporting to SSU
•
DMV holds for outstanding citations
•
Mailing and distribution of all parking permits purchased through PMB
•
PMB software and website
•
Customer service and education
35
Financial Services
Financial Services, within the Division of Administration and Finance, is responsible for the oversight
and processing of all financial transactions for Sonoma State University. Relating to Parking Services,
this may include, but is not limited to:
•
Approval and production of all vouchers/payments to vendors and contractors
•
Processing of refunds to students, faculty, staff, and visitors as recommended and
approved by Parking Services
•
Audit activities to ensure parking operations are conducted in compliance with federal,
state, CSU and SSU laws and/or regulations
•
Processing and auditing of cash operations
•
Processing of employee payroll deduction parking permits and communication to the
State Controller’s Office regarding these transactions
Seawolf Service Center
The Seawolf Service Center is responsible only for the processing of customer payroll deduction
transactions and customer service-related activities and does not set policy or procedures for
Parking Services without the consent of the Parking Director. The responsibilities charged to Seawolf
Services include, but are not limited to:
•
Customer education and service
•
Employee payroll deduction initial payment collection and documentation
•
Distribution of parking will call materials
•
Distribution of temporary alternative and replacement permits (replacing existing permits
on a short-term basis)
Parking Fee Schedule
Determination of Fees
The parking fee schedule is proposed by Parking Services to adequately support parking operations
and ensure that parking facilities will be adequately maintained. Fees must be approved by the Vice
President for Administration and Finance and the President of the University.
Parking rates for most employees are determined through collective bargaining. The process for
increases is prescribed in the applicable contracts. Reserved parking and daily parking rates are not
negotiable under collective bargaining contracts.
Alternate Fees
Nothing in the parking fee schedule prohibits Parking Services from negotiating alternate parking
fees with university departments or outside groups as long as those arrangements do not provide an
unfair discount. Factors that may be taken into consideration may include the length of time vehicle
will be on campus each day (i.e.: loading passes for camps), short-term need for parking (i.e.:
contractors coming to campus for 6 weeks), and funding source (University versus private funding).
In most instances, alternate parking fees are only to be considered in whole month or whole week
increments. For example, if a contractor requires a permit for June 15 through July 30, the charge
would be for 2 months.
Generally, the daily alternate price available for parking on campus shall not be less than the daily
equivalent cost of a semester permit (calculated by dividing the semester permit cost by the number
of days in one semester).
36
For example, at $135.00 per semester, the permit is valid for a 16-week semester. With
80 days in 16 weeks, $135/80 equals $1.6875 per day. Nothing in this calculation
prohibits the rounding of the rate to an appropriate level.
Contract rates shall be formalized in a Memorandum of Understanding (for university departments)
or incorporated into operational or financial contracts (for non-campus groups). MOU’s or contracts
must include language specifying the term of the negotiated rate, conditions for parking, payment
arrangements and a stipulation requiring renegotiation whenever parking rates are changed by the
University.
Current Fee Schedules
The current fee schedule for parking permits can be found in Appendix I.
Refunds
All parking permit sales are final. Refunds are available under very limited circumstances as
provided below.
Refund of Parking Fees (Permits)
Refunds are available for semester permits under the following circumstances:
•
Refund may be issued if the permit was sold for an incorrect amount, in excess of the
proper sale price. The refund will be only for the difference between the charged amount
and the correct sale amount.
•
Employees participating in payroll deduction may be issued a refund if a request is made
in writing through Seawolf Services to have a deduction discontinued and the permit is
returned and the deduction is not stopped in the following pay period. Refunds in such
circumstances shall be in whole month deductions only.
•
Refunds may be issued if all classes a student is enrolled in or a faculty member is
scheduled to teach are cancelled by the University prior to the start of the class. Permit
must be turned in to Transportation & Parking Services or the Seawolf Service Center.
•
Refunds may be issued to students if the University makes a delayed decision that the
student is not eligible to enroll in the term and the delayed decision was not due to
incomplete or inaccurate information provided by the student. Permit must be turned in
to Transportation & Parking Services or the Seawolf Service Center.
•
Refunds may be issued to students who are activated for compulsory military service
prior to the beginning of the term. Permit must be turned in to Transportation & Parking
Services or the Seawolf Service Center.
•
Refunds may be authorized by the Director for extraordinary circumstances where the
permit holder was not at fault for the loss (vehicle theft, for example) and when all other
means of replacement and reimbursement have been exhausted (insurance, for
example).
See “Refund Schedule” below for the qualifying amounts of refunds for the above circumstances.
Refunds for the following circumstances are not available:
•
Refunds of shipping fees are not available under any circumstances.
•
Partial month refunds for employee payroll deduction permits are not available under any
circumstances.
37
•
Employees who purchase a semester permit at full price who change classifications and
are then eligible for a reduced rate permit are not eligible for a refund of the difference in
the rates unless the employee was eligible for the discounted rate prior to the sale date
and the amount charged was in error.
Credit for Exchanges/Upgrades
Customers may receive a credit balance when upgrading a parking permit or exchanging a permit for
one of equal value. The amount of the credit is determined at the point of sale for the new permit.
The amount of the credit is the value of the permit being exchanged or upgraded on the day of the
transaction.
Permits being exchanged for a permit of equal value (General to Housing, for example) shall not
result in a remaining balance or credit.
Permits being upgraded for a permit of a higher value (General to Reserved, for example) will result
in a credit balance, which shall be applied to the purchase of the upgraded permit.
Refund Schedule
Customers who are deemed eligible for a refund for a semester permit under the circumstances
described above may receive a prorated refund if the event causing the eligibility occurs after the
first day of classes. The refund proration is as follows:
Fall Term Spring Term Summer Term
August 1 –
September 75%
30
January 1 –
February 29 75%
May 1 – June 30 66%
October 1 –
October 31 50%
March 1 – March
31 50%
July 1 – July 31 33%
November 1 –
November 25%
30
April 1 – April 30 25%
August 1 – 0%
August 31
December 1 –
January 0%
31
May 1 – June 30 0%
The refund schedule, including current amounts, can be found in Appendix II.
Parking Fee Payments
Parking permits may be purchased through various means based on the type of permit and
department or individual requesting the permit.
Short-Term Parking Permit Payments
Short term parking permits are available for sale through both point-of-sale options and through
Parking Services by department chargeback or billing.
•
Parking Permit Machines: Permit machines are located in parking lots throughout
campus. Using these machines, any person can purchase a pass valid for 24 hours from
the time of purchase. The machine in Parking Lot A dispenses Reserved parking permits,
all others dispense General parking permits. The machines accept cash (no change
38
given) or credit cards.
•
Parking Information Booths: The Information Booths sell parking permits during the hours
of operation. Permit may be purchased for up to 7 consecutive days at one time. Permits
are valid 24 hours from the time and date of purchase for each day. Payment is available
by cash or credit.
•
Online: Permits can be purchased online at https://pmb.csustan.edu/dailypermits/#/
before arriving to campus. Permits must be printed before arriving to campus. Daily and
weekly permits can be purchased online.
•
Visitors to the campus may, under limited circumstances, pre-purchase parking permits
by contacting Parking Services. Payment must be remitted prior to the permits being
made available to the visitor. Due to administrative limitations, this practice is generally
discouraged. It may be extended, however, in circumstances where other alternatives are
not viable for the visitor and the visit is crucial to the mission of the University.
Department-Sponsored Guest/Contract Payments
University departments may choose to purchase parking permits for guests who are visiting campus
for purposes that do not qualify for Official Guest permits by the University Parking Policy. The fee for
such permits is the same as the full, published rate, unless a separate rate is covered by a
Memorandum of Understanding between Parking Services and the department.
Generally, payment for department sponsored guest permits will be processed using chargeback (for
University (SOCMP) funds) or invoice (non-University funds). Prior to receiving the permit, the
requesting department must complete the Permit Billing Authorization form, indicating the financially
responsible department, chartfield string and any limitations on the authorization. Authorizations
must be renewed annually.
Financial Services may define limitations on the use of university (state provided) funds for the
purchase of parking permits for specific circumstances. This is generally associated with the concept
of gifting of state funds improperly. Consult with Financial Services as needed.
Parking Services is responsible for the billing on a regular basis.
Semester Permit Payments
Students, faculty, staff, or visitors may purchase semester parking permits. Payments are accepted
through the following means:
1.
Online – Using Parking Management Bureau. The system accepts MasterCard, Visa,
American Express or Discover (with 3% credit card service fee) or online check (no service
charge).
Payment may not be made directly to Parking Services under any circumstance. Permits prepared or
otherwise arranged by Parking Services will be prepared for distribution and payment collection by
Parking Management Bureau.
Payroll Deduction
Qualifying employees may elect to have parking fees deducted from their paycheck monthly.
Qualifying employees are determined by classification. Generally, it is those employees who are paid
through “Master Payroll.” Employees who are hourly/intermittent, special consultants, student
employees and those with appointment end dates are generally not eligible for payroll deduction
39
payments. Seawolf Services can confirm eligibility.
Parking Fine Payments
Parking citation payments may be remitted through the following means.
Online
Parking citations may be paid using the online parking system 24 hours a day, 7 days a week.
Citations may not be available for payment for up to 24 hours after the issue date/time. Whole or
partial payments may be made online using MasterCard, Visa, American Express or Discover (with a
3% service fee).
Citations under a collection hold may take up to 8 weeks to clear at the DMV, which may delay the
ability of the owner to register the vehicle.
By Mail
Citation payments may be returned to the Parking Management Bureau by mail using checks only.
DMV
Citations not paid within 60 days of the issue date are subject to collection hold at the California
DMV. Citations that are actively under collection hold at the DMV should not be paid at Sonoma
State. A $3 fee (fee is subject to change per DMV regulations) is assessed once a citation becomes
eligible for hold at the DMV.
Other Collections
Generally, the DMV is the only collection mechanism used by Parking Services for the recovery of
parking citation fines. However, in cases where the DMV is unable to collect the fine on behalf of the
department, other means may be used. These include student record holds, collection through
university accounts receivable, and/or private collection agency assistance. Any collection
mechanism used must ensure that the proper individual(s) are being held accountable for the
outstanding debt and that other regulatory requirements are met.
Refunds of Parking Fines
Parking fines may be refunded only under the following circumstances. Refunds are due to either the
registered owner of the vehicle or the person who paid the fine. If refunds are granted to someone
other than the registered owner, proof of payment by another party must be documented and
provided to Parking Management Bureau prior to refund.
•
Payment was made in error, when it can be demonstrated that the person making the
payment holds no liability to the vehicle as a registered owner or driver when the citation
was placed on the wrong vehicle or the Notice of Delinquent Citation was mailed in error.
•
Payment in excess of the balance due is refundable when the same vehicle does not
have outstanding fines balance(s) with Parking Services. This includes citations that are
dismissed on appeal after payment is rendered.
•
Payment is made at the Department of Motor Vehicles (DMV) under a registration hold
and is paid at Parking Management Bureau. Refund for the overpayment may not be
processed until Parking Services receives confirmation from the DMV that the fine has
been paid. DMV Collection fees in the scenario, however, are not refundable.
•
Parking citation and/or tow fees may be refunded when it is found in a tow hearing that
the citations and/or the tow were processed improperly and a refund is due to the
40
customer.
•
Refunds will be issued upon order of the Superior Court in relation to Judicial Review of
citations (3
rd
level appeals).
•
Late or collection fees may be refunded when it is demonstrated that Parking Services or
Parking Management Bureau did not meet the requirements of the California Vehicle
Code in assessing such fees.
41
Appendix I: Fee Schedules
Parking permit rates are as follows:
Semester Permits (Fall or Spring): *
General $135.00
Housing $135.00
Reserved $262.00
Motorcycle $33.00
Summer Permits
General $88.00
Reserved $262.00
Motorcycle $25.00
Daily Permits (Valid for 24 Hours from time of purchase)
General $5.00
Reserved $8.00
* This rate applies to students and employees without parking rates negotiated through
collective bargaining. See Employee Permits for other rates.
** “Performance Events” are defined as those events that take in the Green Music Center Weill
Hall, Commons, and/or lawns and exclude the Music Education Building and SSU academic
class performances.
42
Appendix I: Fee Schedules (continued)
Parking Type Employee Group
12-Month
Rate
Academic
Year Rate
Semester
Rate
Summer
Rate
General/
Housing
Administrator I – V, E99,
Unit 11
$30.00 $25.00 $135.00 $88.00
Units 1, 2, 4, 5, 6, 7, 8,
9, C99
$15.06 $12.55 $67.78 $45.19
Unit 3 $13.19 $10.99 $59.39 $39.59
Reserved All Employees $56.00 $44.00 $262.00 $157.00
Motorcycle
Administrator I – V, E99,
Unit 11
N/A N/A $33.00 $25.00
Units 1, 2, 4, 5, 6, 7, 8,
9, C99
N/A N/A $33.00 $25.00
Unit 3 N/A N/A $33.00 $25.00
* Rate Definitions
• 12 Month = Permit paid through monthly payroll deduction. Valid 12 months per year.
• Academic Year = Permit paid through monthly payroll deduction. Valid one week before the start of
fall semester. Expires one week after spring semester.
• Semester Rate = Permit paid in full. Valid during designated dates for fall and spring semesters.
• Summer Rate = Permit paid in full. Valid during designated dates for summer semester.
43
Appendix II: Refund/Proration Schedule
STUDENTS/ADMIN I – V/E99/UNIT 11
Term
Permit Type
Aug 1 -
Sept 30
Oct 1 -
Oct 31
Nov 1 -
Nov 31
Dec 1 -
Exp Date
Jan 1 -
Feb 29
Mar 1 -
Mar 31
Apr 1 -
Apr 30
May -
Exp Date
Fall/
Spring
General/
Housing
Sale $ 135.00 $ 101.00 $ 76.00 $ 57.00
Refund
$ 101.00
$ 51.00
$ 19.00
$ 0.00
Reserved
Sale
$ 262.00
$ 197.00
$ 148.00
$ 111.00
Refund
$ 197.00
$ 131.00
$ 66.00
$ 0.00
Motorcycle
Sale
$ 33.00
$ 25.00
$ 19.00
$ 14.00
Refund $ 22.00 $ 13.00 $ 5.00 $ 0.00
May 1-
June 30
July 1 -
July 31
Aug 1 -
Exp Date
Summer
General/
Housing
Sale
$ 88.00
$ 59.00
$ 40.00
Refund
$ 59.00
$ 40.00
$ 0.00
Reserved
Sale $ 157.00 $ 105.00 $ 70.00
Refund
$ 105.00
$ 52.00
$ 0.00
Motorcycle
Sale
$ 25.00
$ 17.00
$ 11.00
Refund
$ 17.00
$ 11.00
$ 0.00
UNITS 1, 2, 4, 5, 6, 7, 8, 9, C99
Term
Permit Type
Aug 1 -
Sept 30
Oct 1 -
Oct 31
Nov 1 -
Nov 31
Dec 1 -
Exp Date
Jan 1 -
Feb 29
Mar 1 -
Mar 31
Apr 1 -
Apr 30
May -
Exp Date
Fall/
Spring
General/
Housing
Sale
$ 67.78
$ 51.00
$ 38.00
$ 29.00
Refund
$ 51.00
$ 34.00
$ 17.00
$ 0.00
Reserved
Sale
$ 262.00
$ 197.00
$ 148.00
$ 111.00
Refund
$ 197.00
$ 131.00
$ 66.00
$ 0.00
Motorcycle
Sale
$ 33.00
$ 25.00
$ 19.00
$ 14.00
Refund $ 22.00 $ 13.00 $5.00 $ 0.00
May 1-
June 30
July 1 -
July 31
Aug 1 -
Exp Date
Summer
General/
Housing
Sale
$ 45.19
$ 34.00
$ 25.00
Refund
$ 30.00
$ 15.00
$ 0.00
Reserved
Sale
$ 157.00
$ 105.00
$ 70.00
Refund
$ 105.00
$ 52.00
$ 0.00
Motorcycle
Sale
$ 25.00
$ 17.00
$ 11.00
Refund
$ 17.00
$ 11.00
$ 0.00
44
Appendix II: Refund/Proration Schedule (continued)
UNIT 3 (CFA)
Term
Permit Type
Aug 1 -
Sept 30
Oct 1 -
Oct 31
Nov 1 -
Nov 31
Dec 1 -
Exp Date
Jan 1 -
Feb 29
Mar 1 -
Mar 31
Apr 1 -
Apr 30
May -
Exp Date
Fall/
Spring
General/
Housing
Sale $ 59.39 $ 51.00 $ 38.00 $ 29.00
Refund
$ 45.00
$ 30.00
$ 15.00
$ 0.00
Reserved
Sale $ 262.00 $ 197.00 $ 148.00 $ 111.00
Refund
$ 197.00
$ 131.00
$ 66.00
$ 0.00
Motorcycle
Sale
$ 33.00
$ 25.00
$ 19.00
$ 14.00
Refund
$ 22.00
$ 13.00
$ 5.00
$ 0.00
May 1-
June 30
July 1 -
July 31
Aug 1 -
Exp Date
Summer
General/
Housing
Sale
$ 39.59
$ 30.00
$ 23.00
Refund
$ 30.00
$ 23.00
$ 0.00
Reserved
Sale
$ 157.00
$ 105.00
$ 70.00
Refund
$ 105.00
$ 52.00
$ 0.00
Motorcycle
Sale
$ 25.00
$ 17.00
$ 11.00
Refund
$ 17.00
$ 11.00
$ 0.00
45
Appendix III: Citation Fine Schedule
Effective August 7, 2017
Violation Base Fee
Failure to Display Permit $25.00
No Valid Permit $45.00
Using More Than One Space $45.00
Expired Registration Tags $45.00
Parking Not Within Defined Space $55.00
Non-Designated Parking $55.00
Over Time Limit $55.00
Reserved Parking $65.00
Parking on Sidewalk/Walkway $65.00
No Parking- Marked $65.00
No Parking Zone $65.00
Non-Electric Vehicle $65.00
Fire Lane- Marked $65.00
Executive Parking $85.00
Disabled Space $295.00
Blocking Disabled Access $295.00
Fraudulent or Altered Permit (G or H) $295.00
Fraudulent or Altered Permit (R) $415.00
46
Appendix IV: Lot Listing/Description
Effective July 2012
The following is a comprehensive listing of all established parking areas on campus and the types
of parking available in the lot.
Lot Name General Housing Reserved Disabled Timed State M/C Other
A Lot
B Lot
C Lot
D Lot
E Lot
F Lot
G Lot
H Lot
J Lot
L Lot
M Lot
N Lot
O Lot
Lot R-1
Lot R-2
Lot R-3
Lot R-4
Lot R-5
Lot R-6
Lot R-7
Lot R-8
Lot R-9
Lot R-10
Lot R-11
Lot R-12
Info. Booth
Building 49
Boiler Plant
Facility Services
Juniper Lane
Ives Dock
Health Center
Stevenson Dock
Zinfandel Dock
PE Dock
Rec. Center
47
Glossary
A
Alternate Fees ∙ 35
Appeals, Citation ∙ 26
Athletics Parking ∙ 18
B
Bus Parking/Loading ∙ 20
Business Operations ∙ 34
C
Citation Adjudication ∙ 26
Citation Collection ∙ 25
Citation Responsibility ∙ 24
Conditional Authorizations ∙ 5
D
Disabled Parking ∙ 10
E
Emeritus/Retired Staff Permits ∙ 13
Event Parking ∙ 15
F
Facilities, Parking ∙ 30
Faculty/Staff Parking ∙ 8
Fee Schedule ∙ 35
Fine Schedule ∙ 23
Fund Use ∙ 34
G
Guest Parking ∙ 14
M
Motorcycle Parking ∙ 11
N
Non‐SSU Permits ∙ 19
P
Parking Enforcement ∙ 21
Hours ∙ 21
Types of Violations ∙ 21
Parking Permits (Types) ∙ 4
Payments, Fees ∙ 37
Payments, Fines ∙ 39
Permit Transferability ∙ 6
R
Refund Schedule ∙ 37
Refunds, Fees ∙ 36
Refunds, Fines ∙ 40
Revenue Management ∙ 34
S
Scofflaw Enforcement ∙ 25
Service Vehicles ∙ 19
Sign Requirements ∙ 31
State Vehicle Parking ∙ 12
Student Parking ∙ 7
V
Vendor Parking ∙ 18
Visitor/Short‐Term Parking ∙ 17
