Continuous Improvement, Staff Development and Engagement @ the Service Center of Excellence, UNC Division of Finance and Operations
A Portable Document Format (PDF) may require a you to add text such as a date, check mark or comment. Text can be
added to a PDF using the free version of Adobe Acrobat Reader or using Adobe Acrobat Document Cloud (DC). You can
download
Adobe Acrobat Reader for free from the UNC-Chapel Hill Software Distribution page.
Adding Text to a PDF Using Adobe Acrobat
Adding a Text Box to a PDF
Follow these steps to add text to a PDF in Adobe
Acrobat:
1. Select Fill & Sign from the tools listed on the right
side of the screen.
Note: If using Adobe Acrobat Reader, the Who
needs to fill and sign? a pop-up window will
appear.
2. Click the Fill and sign button.
Result: Your cursor will change to while
hovering over the PDF.
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3. Move the cursor to the location on the PDF
where you wish to add a text box.
4. Left click your mouse.
5. Type text into the text box field
6. L
ef
t click outside of the text box to set the position
of the text on the document.
Note: To add additional text, repeat steps 3
through 5 for each text box you want to add.
7. Click Save under the file tab to save the document
with the added text.
Once you have inserted a text box onto a PDF, Adobe
Acrobat provides displays options to edit the text box
content.
Toggles between text box options.
Decreases size of text.
Increases size of text.
Deletes text.
Creates cells for each typed letter.
You can also insert any of the symbols below on a PDF
using the Adobe Acrobat text box options. These
options are also located in the toolbar at the top of
your document as seen below.
Follow these steps to open a document in either Adobe
Acrobat Reader or Adobe Acrobat DC:
1. Open your Adobe Acrobat Reader or Adobe Acrobat
DC application.
3. Find and select the file you wish to open.
Result: The selected file opens in Adobe Acrobat.
Opening a PDF in Adobe Acrobat
Text Box Options in Adobe Acrobat
