July 26, 2023
AUTHORIZE A NEW AGREEMENT WITH CINTAS CORPORATION NO. 2 FOR THE PURCHASE OF
CUSTODIAL CONSUMABLES/SUPPLIES
THE CHIEF EXECUTIVE OFFICER REPORTS THE FOLLOWING DECISION:
Authorize a new agreement with Cintas Corporation No. 2 for the Purchase of Custodial
Consumables/Supplies for the Department of Facilities at an estimated annual cost set forth in the
Compensation Section of this report. Vendor was selected on a competitive basis pursuant to Board Rule
7-4(e), which authorizes the Board to purchase Non-biddable Items and Biddable Items through contracts
procured from another governmental agency and offered by or through a government purchasing
cooperative in which the contracts were entered into in accordance with the purchasing laws and
regulations of the procuring government entity. The Board desires to purchase Custodial
Consumables/Supplies pursuant to an Request for Proposal issued by Omnia Partners Public Sector on
behalf of Prince William County Public Schools (collectively "Omnia"). Omnia issued Request for Proposal
number RBB-19002 and subsequently entered into Contract Number RBB-19002 with Cintas Corporation
No. 2. A written agreement for this purchase is currently being negotiated. No goods may be ordered or
received and no payment shall be made to Vendor prior to the execution of their written agreement. The
authority granted herein shall automatically rescind in the event a written agreement is not executed
within 90 days of the date of this Board Report. Information pertinent to this agreement is stated below.
Contract Administrator : Miranda Martinez, Paul / 773-553-2280
VENDOR:
1)
Vendor # 37414
CINTAS CORPORATION NO. 2
6800 CINTAS BLVD
MASON, OH 45040
Christine Civinelli civinellic@cintas.com
773- 899-6584
Ownership: For Profit Corporation
Scott D. Farmer 14.1%, all other
shareholders own less than 10%
USER INFORMATION :
Project
Manager: 11880 - Facility Opers & Maint - City Wide
42 West Madison Street
Chicago, IL 60602
Rehberg, Caleb M
773-553-2960
23-0726-PR7
2
PM Contact:
11880 - Facility Opers & Maint - City Wide
42 West Madison Street
Chicago, IL 60602
Hansen, Ivan
773-553-2960
TERM:
The term of this agreement shall commence on August 1, 2023 and shall end July 31, 2025. This
agreement shall have one (1) option to renew for two (2) years.
EARLY TERMINATION RIGHT:
The Board shall have the right to terminate this agreement with 30 days written notice.
DESCRIPTION OF PURCHASE:
Goods: Purchase of Custodial Consumables/Supplies
Quantity: Order as needed
Unit Price: Various
OUTCOMES:
This purchase will result in the ability for the District to Purchase of Custodial Consumables/Supplies.
COMPENSATION:
Vendor shall be paid in accordance with the unit prices contained in the agreement.
Estimated annual costs for the agreement term are set forth below:
$3,885,466, FY24
$3,614,534, FY25
AUTHORIZATION:
Authorize the General Counsel to include other relevant terms and conditions in the written agreement.
Authorize the President and Secretary to execute the agreement. Authorize the Chief of Facilities to
execute all ancillary documents required to administer or effectuate this agreement.
AFFIRMATIVE ACTION:
Pursuant to the Remedial Program for Minority and Women-Owned Business Enterprise Participation in
Goods and Services contracts, (M/WBE Program), this contract is in compliance as the Prime vendor has
committed to the participation goals of 30% MBE and 7% WBE.
LSC REVIEW:
Local School Council approval is not applicable to this report.
FINANCIAL
:
Various Funds, All Units
$3,885,466, FY24
$3,614,534, FY25
Not to exceed $7,500,000 for the agreement term. Future year funding is contingent upon budget
appropriation and approval.
CFDA#:
Not Applicable
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GENERAL CONDITIONS:
Inspector General - Each party to the agreement shall acknowledge that, in accordance with 105 ILCS
5/34-13.1, the Inspector General of the Chicago Board of Education has the authority to conduct certain
investigations and that the Inspector General shall have access to all information and personnel
necessary to conduct those investigations.
Conflicts - The agreement shall not be legally binding on the Board if entered into in violation of the
provisions of 105 ILCS 5/34-21.3 which restricts the employment of, or the letting of contracts to, former
Board members during the one year period following expiration or other termination of their terms of
office.
Indebtedness - The Board's Indebtedness Policy adopted June 26, 1996 (96-0626-PO3), as amended
from time to time, shall be incorporated into and made a part of the agreement.
Ethics - The Board's Ethics Code adopted May 25, 2011 (11-0525-PO2), as amended from time to time,
shall be incorporated into and made a part of the agreement.
Contingent Liability - The agreement shall contain the clause that any expenditure beyond the current
fiscal year is deemed a contingent liability, subject to appropriation in the subsequent fiscal year
budget(s).
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