Foxit Reader
Version 1.3
User’s Manual
Copyright © 2004 – 2005 Foxit Software Company
All Rights Reserved.
License Agreement
END USER LICENSE AGREEMENT
Foxit Reader End User License Agreement
1
Table of Contents
Table of Contents
FOXIT READER...................................................................................................................................................... 1
END USER LICENSE AGREEMENT...................................................................................................................... 1
TABLE OF CONTENTS .......................................................................................................................................... 2
INTRODUCTION.................................................................................................................................................... 4
............................................................................................................................................ 4 WHAT’S COVERED:
Why PDF Format......................................................................................................................................... 5
Application of PDF Files............................................................................................................................ 6
Why Foxit Reader Pro................................................................................................................................7
Cans and Cants......................................................................................................................................... 8
About This Manual..................................................................................................................................... 9
WHAT'S NEW....................................................................................................................................................... 10
NEW FEATURE OVERVIEW................................................................................................................................... 10
NEW FEATURES IN DETAIL .................................................................................................................................... 10
More Print Options....................................................................................................................................11
Snapshot Tool.............................................................................................................................................11
Foxit Typewriter..........................................................................................................................................11
Customized Toolbar.................................................................................................................................11
Optimized Text Display for LCD Screen..............................................................................................11
Drawing Markups Tools ...........................................................................................................................11
Markups Tools............................................................................................................................................ 12
Text Viewer................................................................................................................................................ 12
PDF Library................................................................................................................................................. 12
INSTALLATION .................................................................................................................................................... 13
SYSTEM REQUIREMENTS....................................................................................................................................... 13
INSTALLING FOXIT READER .................................................................................................................................. 13
GETTING STARTED WITH FOXIT READER........................................................................................................ 14
WHAT’S COVERED:............................................................................................................................................ 14
The Work Area.......................................................................................................................................... 15
Opening Documents.............................................................................................................................. 17
Saving PDF Documents.......................................................................................................................... 20
Closing Documents................................................................................................................................. 21
Exiting Foxit Reader................................................................................................................................. 22
PDF Document Properties..................................................................................................................... 23
WORKING ON PDF DOCUMENTS................................................................................................................... 24
WHAT’S COVERED:............................................................................................................................................ 24
Navigating in Documents ..................................................................................................................... 25
Adjusting the View of Documents...................................................................................................... 27
Customizing the Work Area.................................................................................................................. 30
Setting Preferences................................................................................................................................. 32
Working with non-English languages in PDF files............................................................................. 34
WORKING ON PDF PAGES.............................................................................................................................. 35
WHAT’S COVERED: ............................................................................................................................................ 35
2
Table of Contents
3
Copying PDF Contents........................................................................................................................... 36
Filling in Forms with Foxit Typewriter.................................................................................................... 38
Finding Text in PDF Documents............................................................................................................ 41
Switching Between Basic Tools ............................................................................................................ 42
Printing PDF documents......................................................................................................................... 43
USING FOXIT TEXT VIEWER .............................................................................................................................. 45
WORKING ON COMMENTS............................................................................................................................. 50
WHAT’S COVERED: ............................................................................................................................................ 50
About the commenting tools............................................................................................................... 51
Adding note comments........................................................................................................................ 52
To add a note comment: ................................................................................................................................... 52
To edit a note comment:.................................................................................................................................... 52
To delete a note comment:............................................................................................................................... 53
Using the text insertion Caret ............................................................................................................... 54
To indicate where text should be inserted:.................................................................................................... 54
To delete the insertion markup:......................................................................................................................... 54
Highlighting, striking out, and underlining text ................................................................................ 55
To highlight, cross out, or underline text:......................................................................................................... 55
To delete a highlight, cross out, or underline markup:................................................................................ 55
Marking up documents with drawing tools................................................................................... 56
To use the drawing tools to create a markup:.............................................................................................. 56
To delete a drawing markup:............................................................................................................................ 57
To change the appearance of a drawing markup: ................................................................................... 57
Changing the appearance of comments....................................................................................... 58
To set properties for a single comment using the Properties dialog box:.............................................. 58
To specify default properties for comments:............................................................................................. 58
Marking Comments with checkmarks............................................................................................. 59
To mark or remove comments with checkmarks: ................................................................................... 59
Changing the status of the comments ............................................................................................. 60
To change the status of a comment:............................................................................................................ 60
To view a comment's history of changes: .................................................................................................. 60
Replying to another reviewer’s comments...................................................................................... 61
To reply to another reviewer's comment in the pop-up window:............................................................ 61
To delete the reply message.............................................................................................................................. 61
USING FOXIT READER HELP............................................................................................................................. 62
KEYBOARD SHORTCUTS................................................................................................................................... 63
Introduction
Introduction
Welcome to use Foxit Reader Pro, your right choice to view and print PDF documents.
Foxit Reader Pro is the professional version of Foxit Reader which is the free standard
version that let you view and print PDF documents. It supports all features that provided in
Foxit Reader and more advanced features, which let you convert pages or files to text,
save edits with Typewriter, view documents in plain text mode, add comments, and use
build-in application Foxit Library to manage and browse PDF files more easily.
What’s Covered:
Why PDF Format
4
¾
Application of PDF Files
¾
Why Foxit Reader Pro
¾
Cans and Cants
¾
About This Manual
¾
Introduction
5
Why PDF Format
¾ Original look and feel
PDF documents look exactly like the original pages, regardless of the software
platform, the original application, or the availability of specific fonts. It is exactly the
same as the author designed it.
¾ Secure, reliable electronic document distribution and exchange
Invented by Adobe Systems more than ten years ago, Portable Document Format
(PDF) is a publicly available specification and standard around the world for secure,
reliable electronic document distribution and exchange. The PDF format has been
adopted by many governments and enterprises to streamline document
management, increase productivity, and reduce reliance on paper.
¾ Digital Solution of Integrity and Consistency
PDF has become the standard format used for publishing and printing-based
industries, because what shows on screen is exactly what will be on paper. With PDF
being a publicly available standard format, many end users out side of the publishing
circle also find it only and best solution to integrated and consistent printouts.
Introduction
Application of PDF Files
One of the cutting edges of PDF files is that it can be used for any application. Users from
all walks of life are enjoying multiple usages of PDF documentation while the publishing
related industries are profiting from PDF-based services.
A PDF document can be a PDF form, a Financial Report, an eNovel with its full pages, or
an ePaper or eMagazine.
Illustration: PDF File Applications
Figure 1: Magazine in PDF Format Figure 2: PDF Form
6
Introduction
7
Why Foxit Reader Pro
¾ Slim-sized and quick download
With its full features, the download size of the Foxit Reader Pro is as slim as around 3.5
MB. It saves you annoying time for lengthy download, and starts up immediately, and
is very easy to use.
¾ User-friendly interface
Foxit Reader Pro was designated with self-explanative user interface and thus
intended for all target users.
¾ Enhance computing productivity and make life easier
With its brief menus and neat working area, Foxit Reader Pro delivers all PDF
documents right to your fingertips. You don’t have to open up different tabs and
sub-menus for such basic needs as viewing and printing PDF documents.
¾ Low cost and one year free upgrade
Foxit Reader Pro costs only US$39 for a single user license. Foxit provides free upgrades for one year
after your purchase.
Introduction
8
Cans and Cants
Here’s what Foxit Reader Pro can do:
9 Open PDF documents
9 Save a copy of PDF documents
9 Navigate in PDF documents
9 Adjust the view of PDF documents
9 Customize and set page preferences for PDF documents
9 Copy texts, tables, images or a combination of them in PDF documents
9 Search for text in PDF documents
9 Download non-English language packages and work with language specific PDF
documents
9 Form-fill or add comments on PDF documents
9 Print PDF documents
9 Print PDF documents with Foxit Typewriter entries
9 Copy image and graphic in a PDF document
9 Save current PDF document
9 Save Foxit Typewriter entries
Here’s what Foxit Reader can’t do:
Create a new PDF document
Edit and insert text, image and graphic in a PDF document
Delete selected objects
Undo editing actions
Wondering how to change the content of a PDF document? Foxit Family also provides
Foxit PDF Editor to meet your growing needs. For more information about Foxit PDF Editor,
visit our website
http://www.foxitsoftware.com/. You will find it a pleasant surprise – what
a handy tool at an affordable price!
Introduction
9
About This Manual
This manual is intended as a guide to the use of Foxit Reader with the following
information breakdown:
¾ Introduction – provides brief information on PDF format and Foxit Reader.
¾ What’s New – provides a summary of new features with latest release.
¾ Installing Foxit Reader - provides information on how to install Foxit Reader onto your
system.
¾ Getting Started with Foxit Reader – provides information on how to start and work with
the program.
¾ Working on Documents and Pages – provides detailed information on the working
area and illustrate how to customize Foxit Reader to your needs of viewing and
printing.
¾ Using Text Viewer - introduces how to work in a pure text mode.
¾ Working on comments - provides information on how to use the commenting tools
and manage the comments.
¾ Using Foxit Reader Help – provides version information and resource link to Foxit
Homepage.
¾ Appendixes – provides auxiliary information on keyboard shortcuts.
What’s New
What's New
New Feature Overview
Foxit Reader Pro 1.3 (Pro 1.3) allows you to fill in PDF forms or add comments while reading
PDF documents with assigned usage rights. It also offers new print options and
enhancements to extend the printability of PDF documents. A Snapshot tool has been
added to this edition to extend the editing capability of PDF documents and you can
customize Toolbar Pane when customizing the Work Area. Depending on your preference
setting, Pro 1.3 allows you to alter Snapshot resolution and select optimized text display for
LCD screen. The Text Viewer allows you view and work on the pure text mode. And the
new integrated PDF Library makes simple the task of Finding and organizing your PDF files.
New Features in detail
More Print Options
10
¾
Snapshot Tool
¾
Customized Toolbar
¾
Optimized text display for LCD Screen
¾
Foxit Typewriter
¾
Drawing Markups Tools
¾
Markup Tools
¾
Text Viewer
¾
PDF Library
¾
What’s New
11
More Print Options
Most of the print options for other applications have been merged into the print dialog
box in Pro 1.3. You can have print preview, set print range and select page handlings in
the new version. Page Handling extends the flexibility and enhances the printability of PDF
documents. You can print multiple pages on the same sheet of paper. When Multiple
Pages Per Sheet function is checked, you can specify settings for Margins, Page Scaling,
Pages Per Sheet, Page Order, Auto-Center, and Auto-Rotate Pages.
Pro 1.3 also offers an option to ignore font substitution and print texts as Graphics.
Automatic allows quick print where Printer Font is substituted.
Snapshot Tool
With earlier version of Foxit Reader, only text can be copied to the clipboard. By using the
Snapshot tool in Pro 1.3, you can copy text, images, tables as well as a combination of
text and diverse objects.
Foxit Typewriter
With Pro 1.3, you can use Foxit Typewriter to fill in PDF forms, add comments, and print PDF
documents with Typewriter entries. You can insert symbols, change the font, size and color
of your entries like you do in a Word Processor. You can also change the horizontal scale
of the fonts to customize your entry width to the form field space. Foxit Typewriter appears
on Markup Tools.
Customized Toolbar
Pro 1.3 allows you to do more when customizing the Work Area. You can customize
toolbars by showing, hiding, or docking all of them on the Toolbar Pane. The system will
retain your setting until next time you change it.
Optimized Text Display for LCD Screen
With earlier versions of Foxit Reader, the function of Use Clear Type Font only supported
Windows XP or later operation system, while this latest edition includes the option to
display text optimized for LCD screen. You will find the text display on your LCD screen is
just as clear as that of CRTs.
Drawing Markups Tools
You can mark up the lines, circles, squares, polygons, and other graphic shapes by using
What’s New
12
the Drawing Markup Tools.
Markups Tools
You can use the text markup tools like Highlight tool, Strikeout tool, Underline tool, Squiggly
and Caret tool to add annotations to a PDF document. You can also use the Note tool to
add text in a pop-up window.
Text Viewer
With only one click on the Text View button, you can easily switch between a PDF file
window and a text file window. This makes it pretty simple to view and copy the PDF file
texts.
PDF Library
This is a new application which was integrated with the Pro 1.3. It makes it easier than ever
to search and manage you PDF files.
Installation
Installation
System Requirements
Foxit Reader runs on the following Windows operating system：
z Windows 95
z Windows NT 4.0 (SP5 or later)
z Windows 98
z Windows 2000
z Windows ME
z Windows XP
z Windows Server 2003
Installing Foxit Reader
You can visit Foxit Software Company’s website: http://www.foxitsoftware.com/ to
download the latest version of Foxit Reader for free. After you have downloaded the
“pdfrd.zip” file to your computer, all you need to do is UNZIP and DOUBLE CLICK on the
FoxitReader.exe application file. You can start using it right away! You will be amazed at
the instant installation.
13
Getting Started
The Work Area
z Foxit Reader window includes a document pane, a navigation pane with bookmark
tabs, a toolbar pane, a menu bar, and a status bar.
Document pane occupies most of the Work Area and displays PDF documents.
Navigation pane is on the left side and helps you browse through current PDF
document. Menu bar docks all menus for PDF window application. Toolbar pane at
the top of the window and the status bar at the bottom of the window provide other
controls to work with PDF documents.
A. Toolbar Pane B. Menu Bar
C. Document pane
15
D. Navigation pane E. Status bar
F. Bookmark tabs
z Foxit Reader toolbar pane includes the File Toolbar, the Navigation Toolbar, the
Rotate View Toolbar, the Zoom Toolbar, the Basic Toolbar and the Typewriter Toolbar.
It shows all of the toolbars by default, and you can customize to show only some of
Getting Started
them.
16
A B C D E
A. File Toolbar D. Zoom toolbar
B. Navigation Toolbar E. Basic Toolbar
C. Rotate View toolbar
F G H
F. Markup Tools G. Drawing Markup Tools H. Text Viewer Tools
I
I. Typewriter Toolbar
Note: Automatic sets Typewriter Toolbar visible only when Typewriter function is
activated. It’s invisible in other edit modes.
Getting Started
Opening Documents
There are different ways to open a PDF document in Foxit Reader. You can open it from
your email application, from your file system, from within a web browser or by choosing
File > Open menu in Foxit Reader. A Command Line open option is also available with
Foxit Reader.
The initial view of a PDF document depends on the document properties set by its creator.
For instance, you might open a document to a particular page and/or at a particular
magnification.
z When you receive a protected PDF document, you will be prompted by a dialog box
to enter a password.
z If a document is encrypted, you are not able to open it without permission from the
author of the document.
z In addition, restricted or certified documents may prevent you from printing a file or
copying information to another application.
17
Getting Started
If a document is set to open in Full Screen view, the toolbar, command bar, menu bar,
and window controls are hidden. You can exit Full Screen view by pressing the Esc key.
(See
Reading Documents in Full Screen view.)
If you are encountering problems opening a PDF document, or if you're restricted from
copying or printing the document, please contact the author of the PDF document.
To open a PDF document from within Foxit Reader:
1. Do one of the following:
18
z Choose File > Open, or click the Open button on File Toolbar. In the Open
dialog box, select the file name, and click Open. PDF documents are usually
identified with .pdf extension.
z Drag and drop the PDF file into Foxit Reader window.
2. You can open more than one PDF document within the same PDF Reader
application window. You can switch between documents by choosing the
document name from the Window menu.
To retrieve recently opened documents from within Foxit Reader:
z Choose File > Document Name and you will get an instant retrieve of recently
opened documents. Foxit Reader provides a list of four most recently opened PDF
documents under File menu. You can also switch between open documents by
choosing Window > Document Name.
To open a PDF document from outside Foxit Reader:
If you set Foxit Reader as your default viewer for PDF files, you are able to launch and
open PDF files in the following applications:
1. Email Application:
z In most email applications, you can double-click the attachment icon to open the
document.
2. Web Application:
z You can open a PDF document by clicking on the PDF file link in your web browser. In
this case, you can use Foxit Reader toolbars to print, search, and work on your PDF
documents, because the menu commands apply to the browser and not to the PDF
document.
3. File System:
z Double-click the PDF file icon in your file system.
4. Command Line Option:
Getting Started
19
z Choose Start > Program > Run
z In the Open field of Run dialog box, enter Command Line standard format:
Drive name:\path\FoxitReader.exe Drive name:\path\filename.
For example, if you want to open a file called 123.pdf under C:\My Documents\, and
you have downloaded Foxit Reader application file FoxitReader.exe under C:\Foxit
Reader\, you can enter command line C:\Foxit Reader\FoxitReader.exe C:\My
Documents\123.pdf to open the file directly.
Getting Started
Saving PDF Documents
Foxit Reader Pro provides you with the power to do more when saving PDF documents.
You can save a PDF document without additional usage rights in many different ways.
1. To save a PDF document with Typewriter edits:
z Choose File > Save As or click the Save As button on File Toolbar.
z Choose Document and Typewriter from the Save What Option on the bottom of Save
As dialog box.
z Enter the file name and location, and click Save.
2. To save a PDF document without Typewriter edits:
z Choose File > Save As or click the Save As button on File Toolbar.
z Choose Document from the Save What Option on the bottom of Save As dialog box.
z Enter the file name and location, and click Save.
3. To save a PDF document as a text file:
z Choose File > Save As or click the Save As button on File Toolbar.
z Choose TXT File (*.txt) from the File Type Option in the Save As dialog box.
z Enter the file name and location, and click Save.
4. To save a range of content:
z Choose File > Save As or click the Save As button on File Toolbar.
z Choose TXT File (*.txt) from the File Type Option in the Save As dialog box.
z Choose the content range:
1) Whole Document
2) Current Page
3) Page Range
z Enter the file name and location, and click Save.
Note: This function is only available when you are saving the PDF document in text format.
5. To save a PDF document as other file types:
z Choose File > Save As or click the Save As button on File Toolbar.
z Choose All File (*.*) from the File Type Option in the Save As dialog box.
z Enter the file name and location, and click Save.
Note: This function allows PDF documents to appear, for confidential purposes, in different
file types as if they were created on different platform other than PDF.
20
Getting Started
Closing Documents
To close a PDF document, simply do one of the following:
z Choose File > Close
z Click the small Close button on the up right corner of the document window
z Press shortcut key Ctrl + W
21
Getting Started
Exiting Foxit Reader
To exit Foxit Reader, simply do one of the following:
z Choose File > Exit
z Click the Exit button on Basic Toolbar or the big Close button of Foxit Reader
application window.
z Press shortcut key Ctrl + Q
22
Getting Started
PDF Document Properties
You can view document properties by choosing File > Properties. You can acquire all
relevant information as follows:
23
Working on Documents
Navigating in Documents
Foxit Reader provides user-friendly controls to navigate through PDF documents. You can
navigate in PDF documents by paging through or by using navigational tools.
1. Paging through documents:
1) Navigation Controls on Status Bar:
□
A
□
B
□
C
□
D
□
E
A. First Page button
25
B. Previous Page button
C. Current page
D. Next Page button
E. Last Page button
2) Navigation Controls on Navigation Toolbar:
□
A
□
B
□
C
□
D
A. First Page button C. Next Page button
B. Previous Page button D. Last Page button
3) To go to another page, do one of the following:
z To go to the first or last page, click the First Page button or the Last
Page button
on Navigation Toolbar. You can also click the First Page
button or the Last Page button on the Navigation Controls on Status Bar at
the bottom of the window.
z To go to next or previous page, click the Next Page button or the
Previous Page button
on Navigation Toolbar. You can also click the
Next Page button or the Previous Page button on the Navigation Controls on
Status Bar at the bottom of the window.
z Use the Menu bar and choose Document > First Page, Previous Page, Next
Page or Last Page to go to the desired pages.
z Click the pointer on the Document Pane, press the Page Up or Page Down
keys or use the Up Arrow or Down Arrow keys to move up or down a page.
z Scroll the Mouse Wheel to navigate around the document.
z Press Shift + Space to scroll the page up or press Space to scroll the page
down.
4) To jump to a page by its number, do one of the following:
z Drag the vertical scroll bar of the window application until the desired page
number appears.
z Select the Current Page Number Box in the Status Bar, type the desired page
number and press Enter.
z Use the Menu bar and choose Document > Go To Page, type the desired
page number in the Go To Page dialog box prompted, and then press Enter.
Working on Documents
2. Navigating with bookmarks:
Bookmarks provide a table of contents and usually represent the chapters or sections
of a PDF document. Bookmark tabs always appear in the navigation pane on the left
of the window.
Expanded Bookmark
Collapsed Bookmark
1) You can jump to a topic using its bookmark. Click on the plus sign (+) next to a
parent bookmark to expand it. Click on the minus sign (-) next to a bookmark to
hide its children.
2) To show or hide bookmarks, do one of the following:
z Choose View > Bookmark to show or hide bookmarks.
z Right-click the Work Area, choose Bookmark to show or hide bookmarks.
z Click the Bookmark button on Basic Toolbar
z Press shortcut key ALT + 1 to show or hide bookmarks.
3. Navigating with links
Links take you to another location in current document, or to locations in other
documents or websites. Clicking a link on PDF documents is just the same as in other
applications. You can follow a link by doing the following:
on Basic Toolbar.
1) Select the Hand tool
2) Position the pointer over the link until the pointer changes to a pointing finger
and then click the link.
Note: When the Hand Tool changes to a pointing finger with “W”
, it means the link
points to the web.
26
Working on Documents
Adjusting the View of Documents
Foxit Reader provides multiple tools that help you adjust the view of your PDF documents.
It includes simple tools as Zoom In and Zoom Out, as well as more advanced tools like
setting page layout and orientation.
1. Adjusting the page position:
Select the Hand tool
on Basic Toolbar or right click the Document Pane and
choose Tools > Hand Tool. You can move around the page to view all areas of it. If
the page is zoomed in to a high magnification, drag the page left or right to view
different area.
2. Magnifying and reducing the view
You can use either the Toolbar or the Status Bar to magnify or reduce the view of PDF
documents.
1) Magnification Tools on Toolbar
27
□
A
□
B
□
C
□
D
□
E
A. Zoom Out Button
B. Zoom In Button
C. Actual Size Button
D. Fit Page Button
E. Fit Width Button
2) Magnification Tools on Status Bar
Magnification Percentage
3) To increase or decrease magnification, do one of the following:
or the Zoom Out button z Click the Zoom In button on Zoom Toolbar,
or select a magnification percentage from the Toolbar.
z Right-click the Document Pane and choose Zoom In or Zoom Out.
z Click the magnification percentage area on the Status Bar,
type a new percentage, and press Enter.
z Right-click the Document Pane and choose Zoom To. You will be prompted
to a Zoom To dialog box. Type a new percentage, and press Enter.
z Choose Tools > Zoom In Tool or Zoom Out Tool or right-click the Document
Pane and choose Tools > Zoom In Tool or Zoom Out Tool. With this Zoom Tool
you can click to magnify the page in a continuous manner.
4) To resize a page to fit the window:
z To resize the page to fit entirely in the window, choose View > Fit Page, or
click the Fit Page button
on Zoom Toolbar, or Right-click the Document
Pane and choose Fit Page.
z To resize the page to fit the width of the window, choose View > Fit Width, or
click the Fit Width button
on Zoom Toolbar or Right-click the Document
Working on Documents
Pane and choose Fit Width. Part of the page may be out of view as a result of
this addition.
5) To return a page to its actual size:
z Choose View > Actual Size, or click the Actual Size button on Zoom
Toolbar.
z Right-click the Document Pane, choose Actual Size.
6) Keyboard shortcuts for resizing the document
z Press Ctrl + 1 for Actual Size
z Press Ctrl + 2 for Fit Page
z Press Ctrl + 3 for Fit Width
3. Setting the page layout and orientation
Changing page layout is especially useful when you want to zoom out to get an
overview of the document layout. Foxit Reader provides following page layouts:
z Single Page - displays one page in the document pane at a time.
z Continuous - arranges the pages in the document pane in a continuous vertical
column.
z Facing - arranges the pages side by side, displaying only two pages at a time.
z Continuous Facing - arranges the pages side by side in a continuous vertical
column.
Illustration: Comparing Single Page, Continuous, Continuous Facing, and Facing
page layouts
1) To set page layout, do one of the following:
z Choose View > Page Layout, and then choose Single Page, Continuous,
Facing, or Continuous Facing.
z Click the Single Page button , the Continuous button , the Continuous
Facing button
, or the Facing button on the Status Bar.
z Right-click the Document Pane, choose Page Layout and then choose Single
Page, Continuous, Facing, or Continuous Facing.
2) To rotate the page view, do one of the following:
z Choose View > Rotate View > Clockwise or Counterclockwise.
z Click the Rotate Clockwise button or Rotate Counterclockwise button
on Rotate View Toolbar.
z Right-click the Document Pane, choose Rotate View, and then choose
Clockwise or Counterclockwise.
Note: You can change the page view in 90-degree increments, but the change
only affects screen display instead of its actual orientation. You can’t save the
28
Working on Documents
changes in page view.
4. Reading documents in Full Screen view
In Full Screen view, Foxit Reader Document Pane fills the entire screen, with Menu Bar,
Toolbar, Status bar, and Navigation Pane hidden behind. The mouse pointer remains
active in Full Screen view so that you can click on links. You can also use keyboard
shortcuts for navigational and magnification controls.
1) To read documents in Full Screen view, do one of the following:
z Choose View > Full Screen
z Click the Full Screen View button on Basic Toolbar
z Right click the Work Area and select Full Screen
2) To page through documents in Full Screen view, do one of the following:
z Press Down Arrow or Up Arrow key to scroll down the page
z Press Left Arrow or Right Arrow and Page Up or Page Down key to page through
the document.
3) To exit Full Screen view:
z Press Esc key or
z Click the Exit Full Screen button on the Full Screen view
5. Reading documents in Reverse View
Choose View > Reverse View to read documents in a backward order.
29
Working on Documents
Customizing the Work Area
With Foxit Reader, you can change the appearance of the Work Area to suit your needs
and working style. You can show or hide the Menu Bar, the Toolbars and the Navigation
Pane. You can also select toolbars and decide the arrangement of them according to
your personal needs.
1. To show or hide the Menu Bar, do one of the following:
z Choose View > Menu Bar, and then check or uncheck the Menu Bar menu. A
check mark indicates that the Menu Bar is displayed.
z Right-click the Work Area, and then check or uncheck the Menu Bar menu.
2. To hide Toolbars, do one of the following:
z Choose View > Toolbar > Hide Toolbars.
z Right-click the Work Area, and then choose View > Toolbar > Hide Toolbars.
3. To show Toolbars, do one of the following:
z Choose View > Toolbar > Show Toolbars.
z Right-click the Work Area, and then choose View > Toolbar > Show Toolbars.
4. To customize Toolbar arrangements, do the following:
z Drag to move the gripper bar , which is on the left edge of a toolbar.
z Position the Toolbar on the work area and release the mouse button.
z Choose View > Toolbars > Dock All Toolbars, or right-click the pointer on Toolbar
area and choose Dock All Toolbars.
z Choose View > Toolbars > Reset Toolbars, or right-click the pointer on Toolbar
area and choose Reset Toolbars.
5. To customize the display of Toolbars, do the following:
z Choose View > Toolbars > File, or right click the document pane and choose
View > Toolbars > File. A check mark indicates that the File Toolbar is displayed.
z Choose View > Toolbars > Navigation, or right click the document pane and
choose View > Toolbars > Navigation. A check mark indicates that the
Navigation Toolbar is displayed.
z Choose View > Toolbars > Rotate View, or right click the document pane and
choose View > Toolbars > Rotate View. A check mark indicates that the Rotate
View Toolbar is displayed.
z Choose View > Toolbars > Zoom, or right click the document pane and choose
View > Toolbars > Zoom. A check mark indicates that the Zoom Toolbar is
displayed.
z Choose View > Toolbars > Basic, or right click the document pane and choose
View > Toolbars > Basic. A check mark indicates that the Basic Toolbar is
displayed.
Note: You can’t choose to display or hide the Typewriter Toolbar. Automatic sets
Typewriter Toolbar visible only when Typewriter function is activated and it’s invisible
under other edit modes.
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Working on Documents
31
6. To show or hide the Status Bar, do one of the following:
z Choose View >Status Bar, and then check or uncheck the Status Bar menu. A
check mark indicates that Status Bar is displayed.
z Right-click the Work Area, and then check or uncheck the Status Bar menu.
7. To change the display of the Navigation Pane, do one of the following:
z Drag its right border to change the width of the Navigation Pane.
z You can show or hide Navigation Pane by showing or hiding the bookmarks (See
Showing or hiding Bookmarks)
Working on Documents
32
Setting Preferences
You can set your own preferences in Foxit Reader to define a default page layout and
customize your application. The custom-made preferences, which control the
application on your system, are not associated with any PDF documents in particular.
1. Using Preferences dialog box:
z Choose Edit > Preferences
z Select one of the preference categories from the list on the left of the dialog box.
z Select preference options for that feature, and then click OK. Click Cancel to
leave the settings unchanged.
2. Setting Document Colors:
The Document Colors of the Preferences dialog provides different color schemes to
replace document colors. Automatic uses the setting of the PDF document.
1) Use Windows Color Scheme: Sets document colors according to the color
scheme of your window.
2) Custom Color: Changes the color of Page Background and Document Text.
3) Change Only the Color of Black/White Content: Changes only the Black/White
text and leave the colored text unchanged.
3. Setting Page Display preferences
The Page Display panel of the Preferences dialog box includes following options:
1) Page Display
A. Default Page Layout
z Sets the page layout when you first open a document. Automatic uses the
setting of the PDF document.
B. Display Transparency Grid
z Displays a grid behind transparent objects.
C. Custom Facing
z The Default Facing for page layout is 2 pages. You can check the Custom
Facing box and set the facing layout to your own preference.
D. Custom Margin
z Sets the margins between different pages with Facing or Continuous Facing
page layout. Automatic uses margins of 0.1 inch.
E. Display Texts Optimized for LCD Screen
z Optimally adjusts text display that best suits your monitor.
2) Magnification
A. Default Zoom
z Sets the magnification level for PDF documents when they are first opened.
This value overrides document settings. Automatic uses the setting of the PDF
Working on Documents
33
document.
B. Max Fit Visible Zoom
z Sets the maximum magnification level for the fit visible view and for viewing
articles.
4. Setting General Preferences
The General Preferences setting provides options on Snapshot Selection and Printer
Font.
1) Fixed Resolution for Snapshot Selection
z Use Fixed Resolution for Snapshots - Sets the resolution used to copy the
image captured with the Snapshot tool. Automatic uses 72 pixels as default
resolution.
2) Printer Graphics
z Print Texts as Graphics (Ignore Font Substitution) – Sets the text font as
graphics and printout fonts are exactly like the text fonts. Automatic allows
quick print where Printer Font is substituted.
Working on Documents
34
Working with non-English languages in PDF files
If you try to open PDF files for which the correct language font kits haven’t been installed
on your computer, you will automatically be prompted by Foxit Reader to download and
install the required language font kits. As soon as you have the correct font kits installed
on your computer, Foxit Reader lets you view, search, and print PDF documents with Asian
(Traditional and Simplified Chinese, Japanese, and Korean), Central and Eastern
European, and Cyrillic language text. You can also use these languages with Foxit
Typewriter when filling in forms or adding comments.
Note: To open language specific PDF files with Foxit Reader, Non-English Language Font
Kits must be installed under the same directory that Foxit Reader application file
FoxitReader.exe resides.
Working On Pages
Copying PDF Contents
You can use Foxit Reader to select text, a table, an image in a PDF document and copy it
to the Clipboard. You can then paste the copied item on Clipboard to another
application.
1. Copying text
36
1) Changing the pointer from Hand Tool
mode to Select Text mode or :
z Choose Tool > Select Text or
z Click the Select Text button on Basic Toolbar.
2) Selecting the text you want to copy:
z Position the cursor on text and it will change to an I-beam pointer; select
complete lines or words you want to copy.
z Position the cursor on the area other than text and it will change to a Select
Text pointer; click and drag a rectangular area of text you want to copy. You
can do text copies of incomplete lines.
3) Copy text to Clipboard by doing one of the following:
z Choose Edit > Copy to copy the selected text.
z Right-click the Document Pane and choose Copy to copy the selected text.
4) To paste the selected text on Clipboard to another application, follow the Paste
command of the specific application.
2. Copying tables
You can use Foxit Reader to select text, a table, an image in a PDF document and
copy it to the Clipboard. You can then paste the copied item on Clipboard to other
applications.
1) To copy text from a table:
z Use the Select tool to select text in the table.
z Choose Edit > Copy or Right-click the Document Pane and choose Copy to
copy the selected text.
z Paste the text into an open document in another application.
2) To copy a table as an image using the Snapshot tool:
z Choose Tool > Snapshot or click the Snapshot tool on Basic Toolbar and
the pointer automatically changes to a Cross Hair
.
z Drag a box around the rows and columns to be copied. As soon as you click
OK, the selection is copied automatically to the Clipboard.
z Paste the selection into an open document in another application.
Note: Once the table is copied as a bitmap image; it is no longer editable. But
you can change the resolution of Snapshot image on preference setting. (See
Setting General preferences > Fixed Resolution for Snapshot Selection)
3. Copying images
You can use the Snapshot tool to copy and paste individual images in a PDF
document to the Clipboard, to another application, or to a file using the Snapshot
Tool.
Working On Pages
To copy an image:
z Choose Tool > Snapshot or click the Snapshot tool on Basic Toolbar and the
pointer automatically changes to a Cross Hair
.
z Drag a box around the image. As soon as you click OK, the selection is copied
automatically to the Clipboard.
z Paste the selection into an open document in another application.
4. Copying and a combination of text and images as an image
You can use the Snapshot tool to copy the contents of a selection (text, an image, or
both) to the Clipboard or to another application. Both text and images are copied as
an image.
To copy a combination of text and images as an image:
z Choose Tool > Snapshot or click the Snapshot tool on Basic Toolbar and the
pointer automatically changes to a Cross Hair
.
z Drag a box around the text, images, or a combination of both.
z Open a file in another application and paste the copied selection directly to the
target document.
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Working On Pages
Filling in Forms with Foxit Typewriter
You can use Foxit Typewriter to fill in interactive PDF forms to which the author didn’t
assign special usage right. But you have to print out non-interactive PDF forms in order to
be filled in.
Foxit Typewriter Functions
1. To fill a PDF form or add comments to the original PDF document, do the following:
z Choose Tools > Markup Tools > Typewriter or click the Typewriter tool on the
Markup Tools toolbar and a separate Typewriter Toolbar will be activated on
Toolbar area.
z Position the I-beam pointer on the form field you want to fill in or the area you
want to add comments.
z You can use Arrow keys on Keyboard for accurate positioning of the I-beam
pointer before typing. Press Left Arrow, Right Arrow, Up Arrow or Down Arrow for
fine moving of 1 pixel. Press Ctrl + Left Arrow, Right Arrow, Up Arrow or Down Arrow
for bolder moving of 10 pixels.
z As soon as you begin typing, the editing field will be furnished with a background
color as highlight.
z Press Enter if you want to start a new row on the same entry; the text will run on if
you don’t press Enter or change the width of the entry field.
z To finish typing current field, move and click the pointer on next field and you can
start typing a new field. The background of the edited field turns to a lighter
shade of the same color, which is for identification of filled entries only and will be
invisible when printing.
2. To modify the content or cancel a field entry, do the following:
z Click to activate the field and position the I-beam pointer.
z Press Backspace or Delete to delete the character before or after the I-beam
pointer.
z You can use the Left Arrow or Right Arrow to move the pointer by one character.
z Delete all the characters if you want to cancel the entry.
3. To change the font style, size and color, do the following:
z Click the Font Style and Font Size box to select the font style and size of your entry.
There are three most commonly used fonts to choose from: Arial, Courier New
and Times New Roman.
z Click the Bold button on Typewriter Toolbar to change the font to bold.
z Click the Italic button on Typewriter Toolbar to change the font to Italic.
z Click the Character Color button on Typewriter Toolbar to change the font
color.
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Working On Pages
4. To change the character space and scaling, do the following:
z Click the Character Spacing button on Typewriter Toolbar to change the
character space of your entry. You can expand or condense the character
space by 32 points.
z Click the Character Scaling button on Typewriter Toolbar to change the
font scale horizontally in order to fit your entry to the form field. There are fixed
scaling percentages as well as custom scaling option you can choose from.
5. To insert a symbol, do the following:
z Click the Symbol button on Typewriter Toolbar.
z Click the symbol you want to insert.
z Click OK button to complete the procedure.
6. To move a filled area, do one of the following:
z Click to activate the field you want to move, when the cursor turns to pointer,
drag and move the filled area.
z Press Home key to place the I-beam pointer at the beginning of the field; press
Left or Up Arrow key to move one character left or up.
z Press End key to place the I-beam pointer at the end of the field; press Right or
Down Arrow key to move one character right or down.
z When the I-beam pointer is at the first row or last row of the field, you can also
press Up or Down key to move one character up or down.
7. To adjust the width of a filled area, do the following:
z Click to activate the field and position the cursor on the right border. When it
turns to
pointer, drag and adjust the field width. The field width should be no
smaller than the pixels of font size.
8. To print a PDF document with form entries or comments:
z Choose File > Print
z Choose Print Document with Typewriter in the Print What section of the Print
dialog box.
Note: You can print a PDF document with filled entries, but you can't save the data
you have entered with free Foxit Reader. If you want to save the contents you have
entered, please visit our website
http://www.foxitsoftware.com/ to upgrade your free
Foxit Reader to Foxit Reader Pro.
Foxit Typewriter Settings:
You can change Foxit Typewriter settings to your own preference and change the way
you work. Just click the Preference Setting button
on Typewriter Toolbar and input
individual values to set Foxit Typewriter to your own preference.
Following is a breakdown of the Default Settings:
1. Default Font Name:
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Working On Pages
40
Automatic uses the font name of Arial. There are three font names available: Arial,
Courier New and Times New Roman
2. Default Font Style:
Automatic applies none of the styles of Bold or Italic.
3. Default Font Size:
Automatic uses the font size of 10, while you may change the size from 8 to 72.
4. Default Horizontal Scale:
Default Horizontal Scale is set on 100%.
5. Default Character Space:
Default Character Space is set on 0.
6. Default Character Color:
Automatic sets Character Color on Black.
7. Default Background Color:
Automatic sets Background Color on Yellow.
Working On Pages
Finding Text in PDF Documents
Foxit Reader provides handy tools to find texts. You can use the Find Text command and
type the text you are looking for. You can limit your search by choosing the options
offered on the Find Text dialog box.
To find text you are looking for, follow the steps below:
on Basic Toolbar.
1. Choose Edit > Find Text or click the Find Text button
2. Type the text in the Find What field.
3. Select the search options to limit your search:
z Match Whole Word Only: limits the search to match only whole words.
z Match Case: makes the search case-sensitive.
z Direction – Up or Down: sets the search order from the beginning to the end or
vice versa.
4. Press Find Next button.
5. Press Find Next shortcut key F3 to continue searching same text content.
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Working On Pages
Switching Between Basic Tools
The Foxit Reader Basic Toolbar includes the Find Text Tool , the Hand Tool , the
Select Text Tool
, the Snapshot Tool and the Typewriter Tool . You can switch
between these basic modes by choosing commands under the Menu Bar or clicking the
individual icons on Toolbar. Only one mode can be chosen each time. They can not be
obtained simultaneously.
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Working On Pages
Printing PDF documents
Foxit Reader has most of the print options that are available in other window applications.
You can start by choosing File > Print Setup to select the printer, page size, page
orientation, and other general printing options.
To print a PDF document in particular, choose File > Print or click the Print button
on
File Toolbar and choose the options from different setup sections on the Print dialog box:
1. Printer
z Choose a printer from the list at the top of the Print dialog box.
z Click Properties to set printer driver options.
2. Print Range
1) Print All – Prints all pages on the PDF document.
2) Current View – Prints the area that is currently visible in the current view window.
You can print texts, tables, images or combination of all of them within the
current view. But it is only available on Single Page layout.
3) Current Page – Prints the page where your pointer is currently clicked on.
4) Page From/To – Prints a range of pages.
5) Subset – Provides options for setting noncontiguous page range.
z All Pages in Range – Prints all the pages.
z Odd Pages Only – Prints only pages with odd numbers.
z Even Pages Only – Prints only pages with even numbers.
6) Reverse Pages – Provides an option to reverse the print order and you can start
printing from the end to top.
3. Print Handling
1) Print Copies – Sets numbers of copies you want to print.
2) Print Collate – Assembles the printouts in proper numerical or logical order when
printing several copies. When printing one copy, the Collate option turns grey
and inactive.
3) Page Scaling - reduces, enlarges, or divides pages when printing. You can click
the Down Arrow to select the scaling size.
4) Page Arrange
z None – Prints one page on one sheet.
z Multiple Pages Per Sheet – Prints multiple pages on the same sheet of paper.
When Multiple Pages Per Sheet is selected, you can specify settings for Pages
Per Sheet, Page Order, Print Page Border, and Auto-Rotate Pages.
5) Page Rotate – Sets the page clockwise or counterclockwise
6) Auto Rotate - Adjusts the PDF document's orientation to match the orientation
specified in the printer properties.
7) Auto Center - Centers the page in the imaging area.
8) Margins – determines the margin of columns between different pages during
Multiple Pages Per Sheet printing.
9) Page Order - Defines how the pages are ordered on paper during Multiple Pages
Per Sheet printing.
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Working On Pages
44
z Horizontal - places pages from left to right, top to bottom.
z Horizontal Reversed - places pages from right to left, top to bottom, which is
suitable for Asian-language documents.
z Vertical - places pages top to bottom, left to right.
z Vertical Reversed - places pages top to bottom, right to left, which is suitable
for Asian-language documents.
10) Pages Per Sheet - Prints a predefined number or a custom number (up to 99) of
pages horizontally and vertically during Multiple Pages Per Sheet printing. If you
select a predefined number from the menu, Foxit Reader automatically selects
the best paper orientation. If you select Custom instead of predefined numbers,
you can set your own numbers of pages per sheet. You can decide on vertical
and horizontal numbers of pages per sheet.
11) Print Page Border – Prints the page border of PDF pages during Multiple Pages Per
Sheet printing.
Note: not all the options under Print Handling are available. They may vary
depending on your setup options. Print Collate is only active when printing several
copies. Page Order, Pages Per Sheet and Print Page Border options are only available
when the Multiple Pages Per Sheet is selected under Page Arrange.
4. Print What
1) Document and Typewriter – prints the original document with Typewriter entry.
2) Document – prints only the original document without Typewriter entry.
5. Preview
Foxit Reader provides instant Preview on the Print dialog box. You can use the
magnification tool as well as the navigation tool on the print dialog box to preview
the individual pages in desired magnification level. Both the document size and the
paper size are shown under the Preview.
Using Foxit Text Viewer
Using Foxit Text Viewer
With Foxit Text Viewer, you can work on all PDF documents in pure text view. It allows you
to easily reuse the texts scattered among images and tables in a PDF document.
1. To toggle between Text View and Preview mode:
z Choose Tool > Text Viewer or
z Click on the Text Viewer button on Basic Toolbar or
z Press the shortcut key Alt + 9
2. To select text with Text Viewer:
z Activate Text Viewer mode.
z Position the cursor and highlight the selection or
z Right click the mouse button and choose Select All to highlight all text on current
page or
z Press the shortcut key Ctrl + A
3. To copy text with Text Viewer:
z Activate Text Viewer mode and select text.
z Right click the mouse button and choose Copy to copy the text selection on current
page.
z Press the shortcut key Ctrl + C
4. To find text with Text Viewer:
z Activate Text Viewer mode.
z Right click the mouse button and choose Find or press the shortcut key Ctrl + F
z Type the text in the Find What field of the Find dialog box.
z Select the search options to limit your search:
1) Match Whole Word Only: limits the search to match only whole words.
2) Match Case: makes the search case-sensitive.
3) Direction – Up or Down: sets the search order from the beginning to the end or
vice versa.
z Click the Find Next button.
Note: The Find dialog box automatically closes when all field options have been
completed and Find Next button has been pressed. You can press Shortcut Key F3 to
continue searching.
5. To customize text view with Text Viewer Toolbar:
As soon as Text Viewer mode is activated, you can use the Text Viewer Toolbar to
customize your text view work area; otherwise it will remain gray and inactive.
45
Using Foxit Text Viewer
1) To show or hide the Text Viewer Toolbar, do one of the following:
z Choose View > Tools > Text Viewer, and then check or uncheck the Text Viewer
menu. A check mark indicates that Text Viewer is displayed.
z Right-click the Toolbar Area, and then check or uncheck the Text Viewer menu.
2) To change text font with Text Viewer Toolbar
z Click the Font button on Text Viewer Toolbar.
z Choose Font name, Font Style, Font Size, Effects, Color and Script from respective
fields on Font dialog box. Suggested font for best screen display is Courier New.
Note: You can change all aspects pertaining to text view font in the Font dialog box;
while you can also use individual buttons on Text Viewer Toolbar to change font color and
toggle between regular style and Bold or Italic styles.
3) To toggle between regular style and Bold style with Text Viewer Toolbar:
z Click the Bold button on Text Viewer Toolbar.
4) To toggle between regular style and Italic style with Text Viewer Toolbar:
z Click the Italic button on Text Viewer Toolbar.
5) To change the text view color with Text Viewer Toolbar:
z Click the Color button on Text Viewer Toolbar.
z Drag respective sliders to change the Foreground (Font) Color and Background
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Using Foxit Text Viewer
Color
z Click the OK button to complete the procedure.
6) To view PDF font with Text Viewer Toolbar:
You can view all fonts embedded in PDF documents using the PDF Font button. The
fonts are listed and sorted by Name, Subtype, Encoding, Base Font and Embedded.
Do the following to view embedded font details:
z Click the PDF Font button on Text Viewer Toolbar.
z Highlight the individual Subtype. The Target field will display all page numbers
containing the specific embedded font, based on which you can easily locate
relevant font in the PDF document.
z Click the Preview button or tick the check box before individual TrueType font to
further preview TrueType fonts.
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Using Foxit Text Viewer
Note: You can only further preview TrueType fonts, which are displayed in black in the
dialog box. Other Subtype fonts are in gray and can’t be further previewed.
7) To change Text Viewer settings:
z Click the Preference Setting button on Text Viewer Toolbar.
z Check individual values in the Text Viewer Settings dialog box.
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Using Foxit Text Viewer
49
A.
You can set page width at three different levels: Current Page Width, Current
Document Width and System Default Width.
B. You can set Minimal Width to fall on 0 – 1024 width range.
C. For PDF Tables or text columns, you can check the Auto Width and Keep Column
options to retain appropriate width and proper column in text view.
D. You can also check the Auto Rotate box to ensure consistent orientation with that
of the printer.
Note: Automatic sets Minimal Width at 78, with all the Auto Width, Keep Column and
Auto Rotate boxes checked.
Working on Comments
50
Working on Comments
What’s covered:
¾ About the commenting tools
¾
Adding note comments
¾
Highlighting, striking out，underlining text
¾ Using the text insertion caret
¾
Marking up documents with drawing tools
¾
Changing the appearance of comments
¾
Marking comments with checkmarks
¾
Change the status of the comments
¾
Replying to another reviewer’s comment
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51
About the commenting tools
A comment refers to any markups that you have added to a PDF document using the
markup tools. Most types of comments include a pop-up window that contains your
name, the date and time you created the comment, and any text message that you
type in the pop-up window.
The tools that are used to add or create comments to a PDF document are located on
the Drawing Markup Tools toolbar and Markup Tools toolbar. And these toolbars don’t
appear by default unless you select them from within the Content menu.
Working on Comments
Adding note comments
A note comment is the most frequently used comment. You can use the Note tool to add
notes on any page in the document, and you can position them anywhere on the page.
When you add a note comment, a note icon and a pop-up window appear. If you enter
more text than is visible in the pop-up window, the text wraps. You can also resize the
window, if desired, or change the icon and color by editing the note properties.
Close button
52
To add a note comment:
1. Select the Note tool
in the Markup Tools toolbar, and click where you want to
place the note, or drag to create a custom-sized window.
2. Type the text for the note in the pop-up window. You can also use the Select tool
to copy and paste text from a PDF document into the note.
3. (Optional) Click the close button in the upper right corner of the pop-up window to
close the note. Closing the pop-up window does not delete your text.
To edit a note comment:
1. Click or double-click the note icon to open the pop-up window, by using either the
Note tool, the Hand tool, or the Select tool.
2. Do any of the following:
z Edit the text as needed. When you are finished, click the close button in the
upper right corner of the pop-up window, or click outside the pop-up window.
z Choose Properties from the right-click Content menu to change the note type,
note color, and other note properties. (See
Changing the appearance of
comments.)
3. To resize a pop-up window, drag its lower right corner.
Resize corner
Text message
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53
To delete a note comment:
1. Select the Note tool or the Hand tool.
2. Do one of the following:
z Click the note icon, and then press Delete.
z Right-click the note icon, and choose Delete from the pop-up content menu.
Working on Comments
Using the text insertion Caret
You can use text insertion tool – Caret tool to indicate where the text should be
inserted.
To indicate where text should be inserted:
1. On the Markup Tools toolbar, choose the Caret Annotation Tool.
2. Click between the words or characters where you want to insert text.
3. In the pop-up window that appears, type the text to be inserted.
To delete the insertion markup:
1. Select the Caret Annotation Tool or the Hand tool.
2. Do one of the following:
z Click the caret markup, and then press Delete.
z Right-click the caret markup, and choose Delete from the pop-up content menu.
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Working on Comments
Highlighting, striking out, and underlining text
You can use the Highlight Annotation tool, the Strike-Out Annotation tool, the Underline
Annotation tool, the Squiggly Annotation tool to add comments to a PDF document.
Select these tools from the Markup tools toolbar. You can use these comments by
themselves or in conjunction with notes. For example, you may want to highlight a section
of text and then double-click the markup to add text in a pop-up window.
To highlight, cross out, or underline text:
1. On the Markup tools toolbar, choose the Highlight Annotation tool
, the Strike-Out
Annotation tool
, the Underline Annotation tool , or the Squiggly
Annotation
.
2. Drag from the beginning of the text you want to mark up.
To delete a highlight, cross out, or underline markup:
1. Select Markup Tool or the Hand tool.
2. Do one of the following:
z Click the markup, and then press Delete.
z Right-click the markup, and choose Delete from the pop-up content menu.
55
Working on Comments
Marking up documents with drawing tools
You can use the drawing tools to mark up a document with lines, circles, and other
shapes, called drawing markups. You can also add a note to the pop-up window of any
drawing markup. Drawing tools appear on the Drawing Markups toolbar. When selecting
a drawing tool, consider the effect you want:
56
z The Square tool , the Rectangle tool , the circle tool , the Oval tool , the Arrow
tool
, and the Line tool let you create simple shapes.
z The Polygon tool creates a closed shape with multiple segments. The Polygon Line
tool creates an open shape with multiple segments.
z The Cloud tool works the same way as the Polygon tool, but the segments turn into a cloud
shape when you finish drawing.
z The Pencil tool creates free-form drawings, and the Pencil Eraser tool removes the
pencil markups that you scrub.
z The Dimensioning tool lets you create lines with special properties that measure dimensions in
the PDF document. (See Using the Dimensioning tool)
To use the drawing tools to create a markup:
1. To select a drawing tool, choose one of the following:
z Select Tools menu > Drawing Markup Tools, and select a drawing tool.
z Right click the toolbar and select to show the Drawing Markup Tools, and then
select a drawing tool.
2. Add a markup to the PDF document:
z If you're drawing a rectangle or oval, drag across the area where you want the
drawing comment to appear.
z If you're drawing a line, drag across the area where you want the line to appear.
If you're drawing an arrow, the arrow pointer appears where you begin drawing.
z If you're drawing a polygon or polygon line, click a starting point, move the
pointer and click to create a segment of the polygon, and then continue clicking
to create segments of the polygon. When you finish drawing the polygon, click
the starting point or double-click to close the shape. Double-click to end a
polygon line.
z Use the same method to draw a cloud. When you finish, the cloud shape
Working on Comments
57
appears.
Note: To draw a straight, press Shift while you draw the markup. Make sure that you don't
release Shift before you release the mouse button.
3. Using the Hand tool, double-click the markup to open the pop-up window, and type
a note.
4. (Optional) Click the close button in the pop-up window. A note icon appears to the
right of the markup to indicate the presence of text in the pop-up window.
To delete a drawing markup:
z Select the drawing markup, and press Delete.
To change the appearance of a drawing markup:
z Right-click the drawing markup, and then choose Open Properties. Change options
on the Appearance tab. (See Changing the appearance of comments.)
Working on Comments
58
Changing the appearance of comments
If commenting is enabled in a PDF document, you can change a comment's color and
other properties using the Properties dialog box.
To set properties for a single comment using the Properties dialog box:
1. Right-click the note icon or markup, and then choose Open Properties to display the
Properties dialog box.
2. In the Properties dialog box, do any of the following, and then click Close:
z Click the Appearance tab to change such options as the color and type of icon used.
The type of comment selected determines which options are available.
z Click the General tab to change the author's name and subject of the current
comment.
z Select the Review History tab to see the history of changes people have made to the
status of a comment during a review. (See Changing the review status of comments.)
z Select Locked at the bottom of the Properties dialog box to prevent a comment from
being edited or deleted.
To specify default properties for comments:
You can set default properties for any type of current comment so that subsequent
comments you create share the same icon and color properties.
z Using the Hand tool or with the current comment tool selected, right click the note or
markup, and select Set Current Properties as Default in the pop-up Content menu.
Working on Comments
59
Marking Comments with checkmarks
Checkmarks can be used to indicate whatever you like. For example, you can use them
to keep track of which comments you have read or which ones you want to remember.
Checkmarks are for your personal use and do not appear when others view the PDF
document unless you change the status of comments. (See Changing the review status of
comments.)
To mark or remove comments with checkmarks:
z Right click a comment and select the Mark with Checkmark or Remove Checkmark
in the pop-up Content menu.
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Changing the status of the comments
You can change the review status of comments to Accepted, Rejected, Cancelled, or
Completed. Changing the review status is useful when you want to show or hide only a
certain set of comments, and when you want to let review participants know how you are
going to handle the comment.
To change the status of a comment:
z Right click a comment you want to change its status, and then choose an option
from the Set Status menu on the pop-up Content menu.
To view a comment's history of changes:
z Right-click the note icon, the markup, and then choose Open Properties.
z In the Properties dialog box, click the Review History tab to see the history of status
changes people have made to a comment.
Working on Comments
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Replying to another reviewer’s comments
To respond to other reviewers' comments, use the Reply option from the right-click
Content menu.
To reply to another reviewer's comment in the pop-up window:
1. Using the Hand tool, open the pop-up window for the comment.
2. Right click the Text message window, and select Reply this topic.
3. Type your reply in the text box that appears in the pop-up window.
To delete the reply message
z In the note pop-up window, right click the Text message window and click Delete this
topic.
Using Foxit Reader Help
You can use the Help menu or click on the Help button
on Basic Toolbar to check the
version information and set Foxit Reader as your default viewer for PDF files. Resource link
to Foxit Homepage is also provided on the Help menu.
1. Setting the Default PDF Reader
z You can set Foxit Reader as your default viewer for PDF files in your system by
choosing Help > Set to Default PDF Reader or
z Choose Yes when you launch Foxit Reader and are prompted by following dialog
box:
2. Foxit Software Homepage
Choose Help > Foxit Software Homepage and you will be automatically directed to
Foxit Software Company website.
3. About Foxit Reader
You can acquire the version information by choosing Help > About Foxit Reader.
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Keyboard Shortcuts
1. File Keys
Open File Ctrl + O
Close File Ctrl + W
Save As Ctrl + Shift + S
Close All Ctrl + Shift + W
Print Document Ctrl + P
Exit Foxit Reader Ctrl + Q
2. View Keys
Bookmark Alt + 1
Full Screen Alt + 2
Zoom In Ctrl + Num +
Zoom Out Ctrl + Num -
Zoom To Ctrl + M
Actual Size Ctrl + 1
Fit to Page Ctrl + 2
Fit Width Ctrl + 3
Rotate Clockwise Ctrl + Shift + Plus
Rotate Counterclockwise Ctrl + Shift + Minus
Reset Toolbars Alt + F8
Dock All Toolbars Ctrl + F8
Hide Toolbars F8
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3. Edit Keys
Copy Ctrl + C
Find Text Ctrl + F
Find Next F3
Preferences Ctrl + K
4. Tool Keys
Hand Tool Alt + 3
Zoom Out Tool Alt + 4
Zoom In Tool Alt + 5
Select Text Alt + 6
Snapshot Alt + 7
Typewriter Alt + 8
5. Document Keys
First Page Home
Previous Page Left Arrow
Next Page Right Arrow
Last Page End
Go to Page Shift + Ctrl + N
Select All Ctrl + A
Page Down Space
Page Up Shift + Space
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