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Sample!Notice!of!Privacy!Practices!
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HOW!WE!MAY!USE!AND!DISCLOSE!HEALTH!INFORMATION!ABOUT!YOU!
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Treatment.!.9!F:A!=N9!:G?!?>NKBEN9!AE=;!H9:BDH!>GLE;F:D>EG!LE;!AE=;!D;9:DF9GD6!1E;!9R:FIB9M!
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Russell Fitton III & Russell Fitton IV
08
20
15
Payment.!.9!F:A!=N9!:G?!?>NKBEN9!AE=;!H9:BDH!>GLE;F:D>EG!DE!E@D:>G!;9>F@=;N9F9GD!LE;!DH9!
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Healthcare!Operations.! .9!F:A! =N9!:G?! ?>NKBEN9!AE=;!H9:BDH!>GLE;F:D>EG!>G! KEGG9KD>EG!C>DH!
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Individuals! Involved! in! Your! Care! or! Payment! for! Your! Care.! .9! F:A! ?>NKBEN9! AE=;! H9:BDH!
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Disaster! Relief.! .9! F:A! =N9! E;! ?>NKBEN9! AE=;! H9:BDH! >GLE;F:D>EG! DE! :NN>ND! >G! ?>N:ND9;! ;9B>9L!
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Required!by!Law.!.9!F:A!=N9!E;!?>NKB EN9!AE=;!H9:BDH!>GLE;F:D>EG!CH9G!C9!:;9!;9<=>;9?!DE!?E!
NE!@A!B:C6!
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Public!Health! Activities.!.9! F:A!?>NKBEN9!AE=;! H9:BDH!>GLE;F:D>EG! LE;!I=@B>K!H9:BDH! :KD>J>D>9NM!
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National! Security.! .9! F:A! ? >NKB EN9! DE! F>B>D:;A! :=DHE;>D>9N! DH9! H9:BDH! >GLE;F:D>EG! EL! /;F9?!
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Secretary! of! HHS.! .9! C>BB! ?>NKBEN9! AE=;! H9:BDH! >GLE;F:D>EG! DE! DH9! &9K;9D:;A! EL! DH9! 36&6!
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KEFIB>:GK9!C>DH!$%7//6!!
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Worker’s! Compensation.! .9! F:A! ?>NKBEN9! AE=;! 7$%! DE! DH9! 9RD9GD! :=DHE;>W9?! @A! :G? ! DE! DH9!
9RD9GD! G9K9NN:;A! DE! KEFIBA! C>DH! B:CN! ;9B:D>GO! DE! CE;P9;XN! KEFI9GN:D>EG! E;! EDH9;! N>F>B:;!
I;EO;:FN!9ND:@B>NH9?!@A!B:C6!
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Law! Enforcement.! .9! F:A! ?>NKBEN9! AE=;! 7$%! LE;! B:C! 9GLE;K9F9GD! I=;IEN9N! :N! I9;F>DD9?! @A!
$%7//M!:N!;9<=>;9?!@A!B:CM!E;!>G!;9NIEGN9!DE!:!N=@IE9G:!E;!KE=;D!E;?9;6!!
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Health! Oversight! Activities.! .9! F:A! ?>NKBEN9! AE=;! 7$%! DE! :G! EJ9;N>OHD! :O9GKA! LE;! :KD>J>D>9N!
:=DHE;>W9?! @A! B:C6! #H9N9! EJ9;N>OHD! :KD>J>D>9N! >GKB=?9! :=?>DNM! >GJ9ND>O:D>EGNM! >GNI9KD>EGNM! :G?!
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Judicial!and!Administrative!Proceedings.!%L!AE=!:;9!>GJEBJ9?!>G!:!B:CN=>D!E;!:!?>NI=D9M!C9!F:A!
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Research.!.9!F:A!?>NKBEN9!AE=;!7$%!DE!;9N9:;KH9;N!CH9G!DH9>;!;9N9:;KH!H:N!@99G!:II;EJ9?!@A!
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Coroners,!Medical!Examiners,!and!Funeral!Directors.!.9!F:A!;9B9:N9!AE=;!7$%!DE!:!KE;EG9;!E;!
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?9D9;F>G9! DH9! K:=N9! EL! ?9:DH6! .9! F:A! :BNE! ?>NKBEN9! 7$%! DE! L=G9;:B! ?>;9KDE;N! KEGN>ND9GD! C>DH!
:IIB>K:@B9!B:C!DE!9G:@B9!DH9F!DE!K:;;A!E=D!DH9>;!?=D>9N6!!
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Fundraising.! .9! F:A! KEGD:KD! AE=! DE! I;EJ>?9! AE=! C>DH! >GLE;F:D>EG! :@E=D! E=;! NIEGNE;9?!
:KD>J>D>9NM!>GKB=?>GO!L=G?;:>N>GO!I;EO;:FNM!:N!I9;F>DD9?!@A!:IIB>K:@B9!B:C6!%L!AE=!?E!GED!C>NH!DE!
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Other!Uses!and!Disclosures!of!PHI!
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Your!Health!Information!Rights!
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Access.! 4E=! H:J9! DH9! ;>OHD! DE! BEEP! :D! E;! O9D! KEI>9N! EL! AE=;! H9:BDH! >GLE;F:D>EGM! C>DH! B>F>D9?!
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:KKE;?:GK9!C>DH!DH9!;9<=>;9F9GDN!EL!:IIB>K:@B9!B:C6!
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Disclosure!Accounting.!.>DH!DH9!9RK9ID>EG!EL!K9;D:>G!?> NKBE N=;9NM!AE=!H:J9!DH9!;>OHD!DE!;9K9>J9!
:G!:KKE=GD>GO!EL!?>NKBEN=;9N!EL!AE=;!H9:BDH!> GLE ;F:D>EG!>G!:KKE;?:GK9!C>DH!:IIB>K:@B9!B:CN!:G?!
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DH9!:??>D>EG:B!;9<=9NDN6!
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Right!to!Request!a!Restriction.!4E=!H:J9!DH9!;>OHD!DE!;9<=9ND!:??>D>EG:B!;9ND;>KD>EGN!EG!E=;!=N9!
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I:>?!E=;!I;:KD>K9!>G!L=BB6!!
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Alternative! Communication.! 4E=! H:J9! DH9! ;>OHD! DE! ;9<=9ND! DH:D! C9! KEFF=G>K:D9! C>DH! AE=!
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Right!to!Notification!of!a!Breach6!4E=!C>BB!;9K9>J9!GED>L>K:D>EGN!EL!@;9:KH9N!EL!AE=;!=GN9K=;9?!
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Electronic!Notice.!4E=!F:A!;9K9>J9!:!I:I9;!KEIA!EL!DH>N!'ED>K9!=IEG!;9<=9NDM!9J9G!>L!AE=!H:J9!
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Questions!and!Complaints!
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TRACI P.
847-381-3927 847-381-4575
820 S. Northwest Highway, Barrington, IL 60010
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Sample!Notice!of!Privacy!Practices!
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HOW!WE!MAY!USE!AND!DISCLOSE!HEALTH!INFORMATION!ABOUT!YOU!
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Treatment.!.9!F:A!=N9!:G?!?>NKBEN9!AE=;!H9:BDH!>GLE;F:D>EG!LE;!AE=;!D;9:DF9GD6!1E;!9R:FIB9M!
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Russell Fitton III & Russell Fitton IV
08
20
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Payment.!We!may!use!and! disclose!your!health!information! to!obtain!reimbursement!for! the!
treatment!and!services!you!receive!from!us!or!an other!entity!involved!with!your!care.!Payment!
activities!include!billing,!collections,!clai ms! management,!and!determinations!of!eligibility!and!
coverage! to ! obtain ! payment! from! you,! an! insurance! company,! or! another! third! party.! For!
example,!we!may!send!claims!to!your!dental!health!plan!containing!certain!health!information.!
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Healthcare!Operations.! We!may! use!and! disclose! your!health! information!in! connection!with!
our!healthcare!operations.!For!example,!healthcare!operations!include!quality!assessment!and!
improvement!activities,!conducting!training!programs,!and!licensing!activities.!
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Individuals! Involved! in! Your! Care! or! Payment! for! Your! Care.! We! may! disclose! your! health!
information!to! your! family! or!friends! or! any!other! individual! identified! by!you! when! they!are!
involved!in!your!care!or!in!the!payment!for!your!care.!Additionally,!we! may!disclose!information!
about!you!to!a!patient!representative.!If!a!person!has!the!authority!by!law!to!make!health!care!
decisions!for!you,!we!will!treat! that!patient!representative!the!same!way!we!would! treat!you!
with!respect!to!your!health!information.!
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Disaster! Relief.! We! may! use! or! disclose! your! health! information! to! assist! in! disaster! relief!
efforts.!
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Required!by!Law.!We!may!use!or!discl ose!your!health!information!when!we!are!required!to!do!
so!by!law.!
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Public!Health! Activities.!We! may! disclose!your! health!information! for! public!health! activities,!
including!disclosures!to:!
o! Prevent!or!control!disease,!injury!or!disability;!
o! Report!child!abuse!or!neglect;!
o! Report!reactions!to!medications!or!problems!with!products!or!devices;!
o! Notify!a!person!of!a!recall,!repair,!or!replacement!of!products!or!devices;!
o! Notify!a!person!who!may!have!been!exposed!to!a!disease!or!condition;!or!
o! Notify! the! appropriate! government! authority! if! we! believe! a! patient! has! been!
! the!victim!of!abuse,!neglect,!or!domestic!violence.!
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National! Security.! We! may! d iscl ose! to! military! authorities! the! health! information! of! Armed!
Forces!personnel!under!certain!circumstances.!We!may!disclose!to!authorized!federal!officials!
health! information! required! for! lawful! intelligence,! counterintelligence,! and! other! national!
security! activities.! We! may! disclose! to! correctional! institution! or! law! enforcement! official!
having!lawful!custody!the!protected!health!information!of!an!inmate!or!patient.!
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Secretary! of! HHS.! We! will! disclose! your! health! information! to! the! Secretary! of! the! U.S.!
Department! of! Health! and! Human! Services! when! required! to! investigate! or! determine!
compliance!with!HIPAA.!!
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Worker’s! Compensation.! We! may! disclose! your! PHI! to! the! extent! authorized! by! and ! to! the!
extent! necessary! to! comply! with! laws! relating! to! worker’s! compensation! or! other! similar!
programs!established!by!law.!
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Law! Enforcement.! We! may! disclose! your! PHI! for! law! enforcement! purposes! as! permitted! by!
HIPAA,!as!required!by!law,!or!in!response!to!a!subpoena!or!court!order.!!
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Health! Oversight! Activities.! We! may! disclose! your! PHI! to! an! oversight! agency! for! activities!
authorized! by! law.! These! oversight! activities! include! audits,! investigations,! inspections,! and!
credentialing,! as! necessary! for! licensure! and! for! the! government! to! monitor! the! health ! care!
system,!government!programs,!and!compliance!with!civil!rights!laws.!
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Judicial!and!Administrative!Proceedings.!If!you!are!involved!in!a!lawsuit!or!a!dispute,!we!may!
disclose!your!PHI!in!response!to!a! court!or!administrative!order.!We!may!also! disclose!health!
information!ab out! you! in! response!to! a! subpoena,! discovery!request,! or! other!lawful! process!
instituted!by!someone!else!involved!in!the!dispute,!but!only!if!efforts!have!been!made,!either!
by!the!requesting!party!or!us,!to!tell!you! ab ou t!the!request!or!to!obtain!an!order!protecting!the!
information!requested.!
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Research.!We!may!disclose!your!PHI!to!researchers!when!their!research!has!been!approved!by!
an! institutional! review! board! or! privacy! board! that! has! reviewed! the! research! proposal! and!
established!protocols!to!ensure!the!privacy!of!your!information.!
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Coroners,!Medical!Examiners,!and!Funeral!Directors.!We!may!release!your!PHI!to!a!coroner!or!
medical! examiner.! This! may! be! necessary,! for! example,! to! identi fy! a! deceased! person! or!
determine! the! cause! of! death.! We! may! also! disclose! PHI! to! funeral! directors! consistent! with!
applicable!law!to!enable!them!to!carry!out!their!duties.!!
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Fundraising.! We! may! contact! you! to! provide! you! with! information! about! our! sponsored!
activities,!including!fundraising!programs,!as!permitted!by!applicable!law.!If!you!do!not!wish!to!
receive!such!information!from!us,!you!may!opt!out!of!receiving!the!communications.!
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Other!Uses!and!Disclosures!of!PHI!
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Your! authorization! is! required,! with! a! few! exceptions,! for! disclosure! of! psychotherapy! notes,!
use!or!disclosure!of!PHI!for!marketing,!and!for!th e!sale!of!PHI.!We!will!also!obtain!your!written!
authorization!before!using!or!disclosing!your!PHI!for!purposes!other!than!those!provided!for!in!
this!Notice!(or!as!otherwise!permitted!or!required!by!law).!You!may!revoke!an!authorization!in!
writing!at!any!time.!Upon!receipt!of!the!written!revocation,!we!will!stop!using!or!disclosing!your!
PHI,!except!to!the!extent!that!we!have!already!taken!action!in!reliance!on!the!authorization.!
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Your!Health!Information!Rights!
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Access.! You! have! the! right! to! look! at! or! get! copies! of! your! health! information,! with! limited!
exceptions.!You!must!make!the!request!in!writing.!You!may!obtain!a!form!to!request!access!by!
using!the!contact!in formation !listed!at!the!end!of!this!Notice.!You!may!also!request!access!by!
sending!us!a!letter!to!the!add ress!at!the!end!of!this!Notice.!If!you!request!information!that!we!
maintain!on!paper,!we!may!provide!photocopies.!If!you!request!information!that!we!mai ntai n!
electronically,!you!have! the!right!to! an!electronic!copy.! We!will!use! the!form!and! format!you!
request! if! readily! producible.! We! will! charge! you! a! reasonable! costUbased! fee! for! the! cost! of!
supplies! and! labor! of! copying,! and! for! postage! if! you! want! copies! mailed! to! you.! Contact! us!
using!the!information!listed!at!the!end!of!this!Notice!for!an!explanation!of!our!fee!structure.!
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If! you! are! denied! a! request! for! access,! you! have! the! right! to! have! the! denial! reviewed! in!
accordance!with!the!requirements!of!applicable!law.!
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Disclosure!Accounting.!With!the!exception!of!certain!di sclo sures,!you!have!the!right!to!receive!
an!accounting!of!disclosures!of!your!health!i nfo rmation!in!accordance!with!applicable!laws!and!
regulations.! To! request! an! accounting! of! disclosures! of! your! health! information,! you! must!
submit!your!request!in!writing!to!the!Privacy!Official.!If!you!request!this!accounting!more!than!
once!in!a!12Umonth!period,!we!may!charge!you!a!reasonable,!costUbased!fee!for!responding!to!
the!additional!requests.!
!
Right!to!Request!a!Restriction.!You!have!the!right!to!request!additional!restrictions!on!our!use!
or!disclosure! of!your! PHI! by!submitting! a!written! request!to!the! Privacy!Official.! Your!written!
request!must!include!(1)!what!information!you!want!to!limit,!(2)!whether!you!want!to!limit!our!
use,!di sclosu re!or!both,!and!(3)!to!whom!you!want!the!limits!to!apply.!We!are!not!required!to!
agree!to!your!request!except!in!the!case!where!the!disclosure!is!to!a!health!plan!for!purposes!of!
carrying!out!payment!or!health!care!operations,!and!the!information!pertains!solely!to!a!health!
care!item!or!service!for!whi ch!you,!or!a!person!on!your!behalf!(other!than!the!health!plan),!has!
paid!our!practice!in!full.!!
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Alternative! Communication.! You! have! the! right! to! request! that! we! communicate! with! you!
about!your!health!information!by!alternative!means!o r!at!alternative!l ocatio ns. !You!must!make!
your! request! in! writing.! Your! request! must! specify! the! alternative! means! or! location,! and!
provide!satisfactory!explanation!of!how!payments!will!be!han dl ed!under!the!alternative!means!
or! location! you! request.! We! will! accommodate! all! reasonable! requests.! However,! if! we! are!
unable! to! contact! you! using! the! ways! or! locations! you! have! requested! we! may! contact! you!
using!the!information!we!have.!
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Amendment.! You! have! the! right! to! request! that! we! amend! your! health! information.! Your!
request!must!be!in!writi ng,! and!it!must!explain!why!the!information!should!be! amended.!We!
may!deny!your!request!under!certain!circumstances.!If!we!agree!to!your!request,!we!will!amend!
your! record(s)! and! notify! you! of! such.! If! we! deny! your! request! for! an! amendment,! we! will!
provide!you!with!a!written!explanation!of!why!we!denied!it!and!explain!your!rights.!!
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Questions!and!Complaints!
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TRACI P.
847-381-3927 847-381-4575
820 S. Northwest Highway, Barrington, IL 60010
Acknowledgement of Receipt of Notice of Privacy Practices
Rightway Consulting
* You May Refuse to Sign This Acknowledgment*
I have received a copy of this office’s Notice of Privacy Practices.
Print Name:_______________________________________________________________
Signature:_________________________________________________________________
Date:_____________________________________________________________________
Right to Revoke:
I have the right at any time to revoke this Acknowledgement for any reason. I have
the right to sign this portion at a later time/date of my choice to revoke my
Acknowledgment.
Signature:_________________________________________________________________
Date:_____________________________________________________________________
For Office Use Only
__________________________________________________________________________
We attempted to obtain written acknowledgement of receipt of our Notice of Privacy
Practices, but acknowledgement could not be obtained because:
Individual refused to sign
Communications barriers prohibited obtaining the acknowledgement
An emergency situation prevented us from obtaining acknowledgement
Other (Please Specify)__________________________________________
Updated 2015 Rightway Consulting
Russell P. Fitton III
Russell P. Fitton IV
Dr.’s Fitton III & Fitton IV
820 S. Northwest Highway
Barrington, IL 60010
(847) 381-3927
Patient Information
Patient Name: _________________________________________________________ Date:_______________
Last First MI
Male Female Married Single Child Other_____________
Social Security #: ________________________________ Birth Date:_________________________________
Phone (Home): ________________ (Work): ________________ Ext:______ Best time to call:_____________
E-Mail Address:_________________________________ Fax:_________________ Cell:__________________
Address: __________________________________________________________________________________
Street Apartment #
__________________________________________________________________________________
City State Zip Code
**Please circle which doctor you wish to be seen by for all treatment:
Fitton III Fitton IV
Health Information
Date of Last Dental Visit: __________________ Reason for this visit:___________________________________
Have you ever had any of the following? Please check those that apply:
AIDS
Allergies
__________
__________
Anemia
Arthritis
Artificial Joints
Asthma
Blood Disease
Cancer
Diabetes
Dizziness
Epilepsy
Excessive Bleeding
Fainting
Glaucoma
Growths
Hay Fever
Head Injuries
Heart Disease
Heart Murmur
Hepatitis
High Blood Pressure
Jaundice
Kidney Disease
Liver Disease
Mental Disorders
Nervous Disorders
Pacemaker
Pregnancy
Due date:_________
Radiation Treatment
Respiratory Problems
Rheumatic Fever
Rheumatism
Sinus Problems
Stomach Problems
Stroke
Tuberculosis
Tumors
Ulcers
Venereal Disease
Codeine Allergy
Penicillin Allergy
OTHER:
_________________
_________________
** Are you taking any medications ( including birth control)? __________________________________________
__________________________________________________________________________________________
Have you ever had any complications following dental treatment? Yes No
If yes, please explain:_______________________________________________________________________
Have you been admitted to a hospital or needed emergency care during the past two years? Yes No
If yes, please explain:______________________________________________________________________
Are you now under the care of a physician? Yes No
If yes, please explain:______________________________________________________________________
Name of Physician: _______________________________________________ Phone:___________________
Do you have any health problems that need further clarification? Yes No
If yes, please explain:______________________________________________________________________
To the best of my knowledge, all of the preceding answers and information provided are true and correct. If I ever have
any change in my health, I will inform the doctors at the next appointment without fail.
_________________________________________________________________ Date:___________________
Signature of patient, parent or guardian
Referral Information
Whom may we thank for referring you to our practice? _________________________________________________
Emergency Information
Name and address of nearest relative not living with you:
Name_____________________________ Relationship__________________ Phone__________________________
Address__________________________________________________________________________________________
_
Spouse or Responsible Party Information
The following is for: the patient's spouse the person responsible for payment
Name:
Male Female Married Single Child Other
Social Security #: ________________________________ Birth Date:
Phone (Home): ________________ (Work): ________________ Ext:______ Best time to call:
Address:
Street Apartment #
City State Zip Code
Employment Information
The following is for: the patient the person responsible for payment
Employer Name: Occupation:
Address:
Street City State Zip Code
Insurance Information
Primary
Name of Insured: _______________________________________________ Is insured a patient? Yes No
Last First MI
Insured's Birth Date: _________________ ID #: _____________________ Group #:
Insured's Address:
Street City State Zip Code
Insured's Employer Name:
Address:
Street City State Zip Code
Patient's relationship to insured: Self Spouse Child Other___________________
Insurance Plan Name and Address:
Secondary
Name of Insured: _______________________________________________ Is insured a patient? Yes No
Last First MI
Insured's Birth Date: _________________ ID #: _____________________ Group #:
Insured's Address:
Street City State Zip Code
Insured's Employer Name:
Address:
Street City State Zip Code
Patient's relationship to insured: Self Spouse Child Other___________________
Insurance Plan Name and Address:
Consent for Services
As a condition of your treatment by this office, financial arrangements must be made in advance. The practice depends upon reimbursement from the patients for the costs incurred in their care and
financial responsibility on the part of each patient must be determined before treatment.
All emergency dental services, or any dental services performed without previous financial arrangements, must be paid for in cash at the time services are performed.
Patients who carry dental insurance understand that all dental services furnished are charged directly to the patient and that he or she is personally responsible for payment of all dental services. This
office will help prepare the patients insurance forms or assist in making collections from insurance companies and will credit any such collections to the patient's account. However, this dental office
cannot render services on the assumption that our charges will be paid by an insurance company.
A service charge of 1½% per month (18% per annum) on the unpaid balance will be charged on all accounts exceeding 60 days, unless previously written financial arrangements are satisfied.
I understand that the fee estimate listed for this dental care can only be extended for a period of six months from the date of the patient examination.
In consideration for the professional services rendered to me, or at my request, by the Doctor, I agree to pay therefore the reasonable value of said services to said Doctor, or his assignee, at the time said
services are rendered, or within five (5) days of billing if credit shall be extended. I further agree that the reasonable value of said services shall be as billed unless objected to, by me, in writing, within the
time for payment thereof. I further agree that a waiver of any breach of any time or condition hereunder shall not constitute a waiver of any further term or condition and I further agree to pay all costs and
reasonable attorney fees if suit be instituted hereunder.
I grant my permission to you or your assignee, to telephone me at home or at my work to discuss matters related to this form. I authorize my insurance company to directly pay this dental practice any
amount due pending a claim for dental treatment or services. I also authorize this doctor to release any information to my insurance company. We reserve the right to charge for any missed or cancelled
appointments without 24-hour notice. A fee of $50.00 per occurrence per family member will be charged to your account.
I have read the above conditions of treatment and payment and agree to their content.
____________________________________________________ Date: _____________ Relationship to Patient:
Signature of patient, parent or guardian
____________________________________________________ Date: _____________ Relationship to Patient:
Signature of guarantor of payment/responsible party