Office of the State Auditor
Receipts: Entering a Receipt (continued)
Once the Add Receipts screen appears, the following steps are required:
A receipt number must be entered in the Receipt Number field. CTAS will
automatically enter a default number, which will be the highest receipt number
previously entered plus 1. The number should come from a pre-numbered receipt
book. Verify that the receipt number is correct or edit this number if needed.
Enter the date of the receipt in the Receipt Date field.
CTAS will enter the receipt date into the Deposit Date/ID field under the assumption
that the payment will be deposited into the bank on the same day. All receipts with
the same Deposit Date/ID will be added together when reconciling the bank statement.
If the deposit date is different from the receipt date, you can enter the deposit date
after the hyphen in Deposit Date/ID field.
Enter the name of the person or entity from whom the payment was received in the
Received From field. CTAS offers a drop-down menu listing all the remitters for
whom you have created receipts in the past: click the down arrow (circled) on the right
side of the field to access that list. Alternatively, if you begin to type the name of a
previously-used vendor into the field, CTAS will complete that remitter’s name. If
you are issuing a receipt to a remitter for the first time, click the “New” button (boxed,
center) to open an Add Remitter form, which you can use to enter that Remitter’s
information into CTAS. Instructions for the Add Remitter form can be found on page
2-6 in this chapter.
Enter a description of the transaction in the Description field.
In the Summary (boxed, right), enter the amount of the receipt in the “Total” field.